Why E. & J. Gallo Winery?
Recognized by Glassdoor as a "Best Place to Work" two years in a row, we couldn't be prouder of our employees. We are the largest family-owned winery in the world with over 100 brands. We are committed to driving innovation, sustainability, and fostering a culture of collaboration. We look forward to having you join the team! Your Talent & Gallo | A Perfect Pairing
SUMMARY
Under general supervision supports administrative functions and policies for the grower relations department during grape harvest. Ensures that all processes surrounding approval and signing of grower contracts are maintained.
ESSENTIAL FUNCTIONS
Manages phone/on site communications with clients and vendors.
Tracks payment dates from all department contracts, ensuring that all payments are processed through Finance Department in a timely manner.
Resolves routine and complex department related inquiries.
Runs and electronically distributes the weekly summary report and executive summary report; creates other reports on an ad-hoc basis.
Engages in data entry and maintenance of grape management systems, including contracts, amendment information, estimates, and bunch counts.
Maintains department files, delivery tickets, records, and documentation.
Responsible for the understanding of system components related to the grower relations function.
Maintains satisfactory attendance, to include timeliness.
Responsible for understanding and complying with applicable quality, environmental and safety regulatory considerations.
This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.
SUPERVISORY RESPONSIBILITIES
N/A
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Gallo does not sponsor for employment based visas for this position now or in the future.
MINIMUM QUALIFICATIONS
High school diploma or State-issued equivalency certificate plus 3 years of administrative support experience.
Skilled in the use of MS Word and MS Excel.
PREFERRED QUALIFICATIONS
Bachelor's degree plus 2 years of experience supporting the grower relations function for an agricultural organization reflecting increasing levels of responsibility.
Notary Public Certification.
Skilled in reading and interpreting documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Experience with writing routine reports and correspondence.
Skilled in the use of MS Word, MS Excel, MS Access at an advanced level; MS PowerPoint at an intermediate level.
Skilled in speaking effectively before groups of customers or employees of organization.
Skilled in calculating figures and amounts such as proportions, percentages, area, circumference, and volume.
Skilled in applying concepts of basic algebra and geometry.
Experience with solving practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Experience with interpreting a variety of instructions furnished in written, oral, diagram, or schedule form.
Completes assignments that are broad in nature, usually requiring originality and ingenuity. Has appreciable latitude for un-reviewed action or decision.
Possesses and applies broad knowledge of principles, practices and procedures of this particular field of specialization.
Works independently and exercises sound judgment in making independent decisions.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to talk or hear. The employee is frequently required to stand and sit. The employee is occasionally required to walk, use fingers to finger, handle or feel, reach with hands and arms.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently exposed to outside weather conditions. The employee is occasionally exposed to moving mechanical parts. The noise level in the work environment is usually moderate.
Job Posting ID: 55561
OPE001
WIN001
Equal Opportunity Employer
Nearest Major Market: Stockton
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