The Real Estate and Facilities (REFA) Administrative Assistant provides administrative and project-based support to the Director of Real Estate and Facilities and team through managing and maintaining REFA priorities, scheduling, and deliverables. This role provides a high level of coordination for the and will proactively utilize a project management approach. The ideal person will possess outstanding organizational skills, strong attention to detail, proven ability to effectively manage multiple priorities, maintain a high sense of confidentiality, and a have great work ethic.
Responsibilities:
Provides administrative support to the Director of Real Estate and Facilities, including calendar management, meeting and travel coordination, and processing of expenses.
Manages event registration and coordinates travel & logistics.
Invoice management - works with Finance to approve and process invoices - Works directly with Finance to ensure proper execution and processing of all invoices related to current and future projects, vendors payments, and budget management.
General administrative office duties as needed.
5+ years’ experience supporting an executive and/or team of professionals.
Associates degree or equivalent experience required.
Strong administrative skills.
Excellent communication and interpersonal skills, with the ability to build relationships at all levels, both internally and externally.
Proven organizational, project planning, and prioritization skills.
High level of professionalism and integrity, including dealing with confidential information.
Commitment to quality work, customer service and a “can do” attitude.
Resourceful and able to work independently with good judgment, initiative and common sense.
Ability to anticipate needs, find alternative solutions and be proactive in achieving desired outcomes.
Strong project management skills, including the ability to manage multiple projects.
Ability to work within an environment of frequently changing priorities.
Ability to work in a demanding, fast-paced environment, including flexible and/or extended hours as needed.
Meeting, event, and calendar planning skills.
Excellent written and verbal communication skills.
Advanced Microsoft Office Suite skills (i.e. PowerPoint, Excel, Word, Outlook, etc.) Experience with Google Docs helpful.
All your information will be kept confidential according to EEO guidelines.