This will probably be the longest, most honest and detailed, employment Ad you will ever read. We place a lot of time and attention on hiring because we take welcoming a new employee to our team very seriously. We want to be completely transparent about who we are and what we expect so we don’t waste your time coming in for an interview, if you know deep down that you aren’t up to performing the duties of the position or aren’t a good culture fit.
If you are up for a challenging job that is as demanding as it is rewarding, please continue reading the rest of this ad. If after reading it in its entirety, you believe you’re the person we’re searching for, we look forward to receiving your Resume and Cover Letter.
We are a small law firm in Portland with two attorneys and one dedicated and exceptional paralegal who currently wears too many hats. We are looking to expand our staff and would like to add a Part-Time Receptionist to our team ASAP. This position has the potential of expanding to a Full-Time position on our team as we continue to grow. Our firm primarily handles business formations and litigation for Cannabis Companies, so if you are morally opposed or offended by the Green initiative, you can stop reading now.
We operate a highly-respected firm and have a reputation for delivering exceptional service to our clients. We need a skilled Receptionist who has great organizational skills and loves interacting with people.
What does our Receptionist do?
Our Receptionist is the Director of First Impressions for our law firm. As the face and voice of our firm, the Receptionist will answer phones, greet visitors, calendar appointments and help out around the office to make sure our legal team can focus on performing legal work for our clients.
What are some characteristics that a legal assistant should have?
You must be a positive person! If you see the glass as half full and approach any challenges that arise as an opportunity to excel, you’ll fit right in. Our office does not do well with toxic or negative attitudes, whiners, complainers or victims, and you definitely will not fit in if you even think you may fit into one of the above categories.
We are a rapidly-growing firm that is committed to continual improvement. That means you must be comfortable with change and committed to your own personal growth, the growth of the team, and of the firm.
You must be competent and proficient in the use of Outlook, Excel, and other Microsoft Office products, at a minimum. You must also be willing to take pride in your work and be accountable for the duties assigned under your responsibility.
If you are familiar with Clio that is a plus. We prefer people who are not afraid of computers or learning new things that will make their jobs easier.
If you lose stuff, are not organized, and get easily distracted, please don’t apply.
If you prefer to sit quietly in a back room working independently, don’t apply.
If you struggle with tasks that require a high-degree of attention to detail, don’t apply.
You MUST be able to multi-task. You must be able to think on your feet and make smart decisions. If you can’t multi-task or think on your feet, please do not apply, as you will be wasting your time as well as ours. We are slow to hire but quick to fire. If you do your job in a competent, positive manner there is nothing to be concerned about.
You must have thick skin; you cannot be someone who does not take constructive criticism well or cannot deal well with people. We are all committed to continual improvement and that means being open to hearing how you can improve. On the other hand, we’ll let you know when you’re doing a great job, too.
To be perfectly honest, we expect you to give us 100% when you are at work.You owe it to yourself, to us and our clients, to do the best job that you can. If you don’t put forth the effort needed to do your job right the first time, we will let you know about it in a constructive manner. If your effort level does not change after it is brought to your attention in a reasonable amount of time, you will no longer be working for our firm.
Overall, we have wonderful, positive interactions with clients and the people who are interested in our services, but everyone has off days. At times, you may encounter someone who’s not acting at their best. You can’t take it personally. If you don’t understand that you have an obligation to maintain professionalism and respect when you communicate with everyone you encounter, don’t apply.
You must be detail oriented and willing to go the extra mile to get the job done right the first time. In our practice getting it done right the first time is very important. Having someone come in for an appointment at the wrong time doesn’t lend itself to creating a stellar experience. If this seems too much to ask of you, don’t apply for this job.
If you are lazy, don’t show up to work on time, take a ton of coffee, cigarette, or other breaks during the work day, this job is not for you. If you love to surf the internet, IM or text on your phone, this is not the job for you.
If you are one of those people who constantly gets sick Friday or Monday because you are suffering from “I want a long weekend flu,” this is not the job for you. Don’t misunderstand. We realize that everyone gets sick at times, but we also know there are a people out there who get sick when it is convenient. If this is you, please do not apply for this position. It’s not fair to our team and your employment with us will be very short lived.
You must be a team player. You will be working with other team members to deliver an outstanding experience for our clients. You must respect and appreciate that how we work together internally has a direct impact on how we are perceived externally by our clients. We are strong believers in the team approach and supporting one another, so if you prefer to work independently and can’t play nicely with others, look for employment elsewhere. In other words, if you are above making a pot of coffee or helping out in another area of the office, this is not the job for you.
You will be expected to communicate with people in a manner that is polite, educated, and puts them at ease.
You cannot talk down to anyone that you deal with inside or outside of our office.
You should not be a person who gets angry quickly or blows their stack if someone says something you don’t like.
Most importantly, you need to be able to smile, be welcoming and genuinely want to provide a stellar experience for everyone you come in contact with while “on the job” in our firm.
At times, you will also need to know how to figure things out on your own, so you need to be self-reliant and possess good problem-solving skills.
Our office is open Monday – Friday from 8:45am–6:30pm.
Your regular schedule will be Monday – Friday from 10:00am–2:30pm, with a 15-minute paid break.
Generally speaking, you won’t need to work evenings, weekends or additional hours outside your normal schedule. If, however, we have an emergency or are preparing for a big trial, we may request that you work additional hours and appreciate if you’re willing to pitch in when requested.
To put it simply, we want you to be a Rockstar Receptionist who is committed to giving your all each day. Show up to the office ready to work, and love what you do. The right candidate will understand that what we’re asking does not mean that our office is not a fun environment. It just means that we know when we have to work, and we know when to have fun.
At this point, some of you may be thinking that this office will be the worst place to work in the Portland area. If that’s the case, and this sounds harsh or unfair, then this is not the job for you.
If, on the other hand, you realize that the work environment we have created will help you get your job done efficiently and allow you to earn money helping people make their entrepreneurial dreams come true, we’d love to hear from you.
If you are hired, you will be part of a wonderful team of people who work hard to get the job done right the first time and take pride in the work that they do. You will be part of a team that is rewarded for their hard work.
With regard to compensation, it is negotiable based upon experience and is subject to review after 120 days. Paychecks are issued on the 1st and 15th of the month.
Is this going to be an easy job? No. It might be the biggest challenge of your life. But, it is our belief that anything really great is worth working hard for and that our greatest growth comes from our biggest challenges. You will be challenged as a Receptionist, but you will have fun and you will enjoy helping our clients.
If you have gotten this far, congratulations! You are truly an exceptional person, as most people would have stopped reading this ad a long time ago.
If you have gotten this far and are thinking about applying, it means that you are a hard worker, ready for a challenge and want to be part of a team where your hard work and efforts are recognized, appreciated and rewarded.
HOW TO APPLY:
E-mail the following documents as attachments in PDF format with “[YOURNAME] is the Receptionist for you!” in the subject:
Thank you for taking the time to read this entire Ad, if you decide to apply we look forward to considering you for this opportunity. If you have made it this far and are not sure whether this is for real, we can assure you it is. Please do not call our office regarding this position, we will reach out to qualified candidates. We are looking for someone immediately and will start scheduling interviews at our earliest convenience.
Job Type: Part-time
Salary: $12.00 to $14.00 /hour
Required experience: