Office Manager

Company/ Division Overview

Sunniva Inc., through its subsidiaries, is a vertically integrated medical cannabis company operating in the world’s two largest cannabis markets – Canada and California – where we are committed to delivering safe, high-quality products and services at scale. Our business vision is to become the lowest cost, highest quality cannabis producer in the markets we serve by building large scale purpose built current good manufacturing practices greenhouses, offering better quality assurance with cannabis products free from pesticides, providing better patient and doctor access to cannabis education and sourcing better therapeutic delivery devices.

Sunniva is constantly seeking high calibre talent who bring excellence and enthusiasm to our expanding operations. We value uniqueness and different perspectives as they play a critical role in our success. To achieve this, individuals are selected based on qualifications, merit, and abilities.

The Role

The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation. This energetic professional, who doesn’t mind wearing multiple hats, is experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. This incumbent is well organized, flexible and enjoys the administrative challenges of supporting an office of diverse people.

Key Responsibilities

The key responsibilities for the position include, but are not limited to the following:

• Achieves financial objectives by preparing an annual budget, scheduling expenditures, analysing variances, and initiating corrective actions.
• Organizes office operations and procedures by preparing payroll, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
• Develop organizational procedures and systems for office personnel, including filing, billing, accounts payable, payroll and scheduling.
• Coordinate with IT department on all office equipment.
• Manage employee schedules and troubleshoot scheduling conflicts as they arise.
• Establish team atmosphere through leadership and employee development.
• Partner with head office HR to update and maintain office policies as necessary.
• Ensure timing completion of orders and deliveries to clients/customers.
• Handle customer/client inquiries and complaints.
• Ensure that all items are invoiced and paid on time.
• Manage office G&A budget, ensure accurate and timely reporting.
• Manage contract and price negotiations with office vendors, service providers and office lease.
• Serve as the point person for office manager duties including: Maintenance, Mailing, Supplies, Equipment, Bills, Errands, Shopping.
• Schedule meetings and appointments.
• Organize the office layout and order stationery and equipment.
• Maintain the office condition and arrange necessary repairs.
• Assist in the on-boarding process for new hires.
• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements).
• Liaise with facility management vendors, including cleaning, catering and security services.
• Plan in-house or off-site activities, like parties, celebrations and conferences.

Qualifications and Experience

• A Degree or Diploma in Business or Office Administration.
• 5+ years of experience in Office Administration.
• 5+ years of experience in managing a large team of employees.

Skills, Knowledge, and Ability

The requirements listed below are representative of the knowledge, skills and competency required for this role:

• Reliability and discretion as this individual will often learn of confidential matters.
• Adaptability.
• Communication, negotiation and relationship-building skills.
• Organizational skills.
• IT skills.
• Problem solving skills.
• Initiative.
• Leadership and the ability to ‘make things happen’.
• Budgeting skills.
• Attention to detail.

Working Environment

Basic office functions, and occassionally assisting laboratory processes.

Sunniva offers a competitive salary and benefits package.

Apply Today

Interested applicants, please submit a cover letter and resume referencing Office Manager in the subject line.

This position will be open until filled. We thank you for your interest in joining our team however, only those applicants considered for the position will be contacted.

Sunniva is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.

For more information on Sunniva Inc. please visit our website at www.sunniva.com.

Job Type: Full-time

Experience:

• Management: 5 years
• Office Administration: 5 years

Education:

• Associate