Job Summary
Urbn Leaf, the new standard in licensed dispensaries is now searching for individuals to expand our team. We are seeking hip and talented individuals with a keen sense of appropriate professional demeanor and dress for an upscale dispensary. We expect exceptional customer service skills with experience within the cannabis industry, or as an alternative, a strong background in hospitality, retail merchandising or management outside the industry.
In order to be considered for employment, please read this ENTIRE post and carefully follow the directions below:
Please, NO CALLS to the store regarding employment - all communication will be done via email . We receive a very high volume of applications daily and are unable to respond individually to each and every one. All applications are given a thorough review, and if we are interested in a candidate, we will contact them directly.
All interested applicants, please respond through this ad. Please email your resume in a reply to this post to be considered for an interview. In the subject line of this email, please put the position(s) you are interested in applying for.
** If you do have previous work experience in the cannabis industry, please make sure to provide a detailed work history somewhere within either your email or resume .** Including a link to any social media accounts (Facebook, Instagram, Twitter) is highly encouraged.If we feel that you are a good candidate, we will respond to your email with a location and time for interview. Again, ONLY candidates who have followed these directions will be considered.
The Office Administrator is responsible for the day-to-day operations of the office during daytime hours. Majority of time will be spent keeping the office organized, preparing weekly meeting agendas, answering phones/emails, perform task as assigned by Office Manager as needed, and assisting with venue operations, clerical and human resources.
Responsibilities and Duties
(Responsibilities include, but are not limited to):
- Manage day-to-day office operations
- Assist with clerical work, payroll, filing, scanning, emails, office cleanliness & organization
- Check voicemails, taking necessary notes, and directing calls/messages accordingly
- Assist with new hire orientation, new hire paperwork, termination paperwork etc.
- Answer incoming calls, screening appropriately, and directing them to the necessary person
- Assist Office Manager in daily business activities as requested
- Opening and distributing mail
- Ensure all invoices/bills are coded properly and given to C.O.O/Controller
- Assist with invoicing, vendor checks in envelopes, purchasing stamps and mailing out on a weekly basis
- Assisting in decorating venue for all holidays and schedule staff as needed
- Assist with punch edits for payroll processing
- Coordinate invoice transfer to accountant and filing thereafter
- Filing weekly invoices, updating manager minutes and agendas
- Keeping bulletin boards, white boards, and monthly calendars up-to-date
- Weekly memos, schedules, weekly promotions and other important staff information
- Keeping the office supply par sheet up to date and ensure proper supplies are kept in stock
- Keeping office clean and organized coordinating with cleaning crew
- Ensuring all charge backs are done:
- Ensure they are handled by proper manager and returned on time
- Update Managers of task list and project updates
- Assist with audits: payroll, taxes, insurance etc.
Qualifications:
- Prior administrative experience preferred
- Must have proficient computer experience/ knowledge of Microsoft Office Suite
- Must have excellent writing and communication skills
- Prior experience in HR and/or payroll processing preferred
Skills and Attitudes:
- Must have excellent communication, customer service, and organizational skills
- Must have a positive, outgoing attitude
- Must be detail-oriented
- Must be able to work independently as well as with a team
- Must be willing to take on new challenges
- Must be able to follow directions thoroughly
Education:
- High School Degree or equivalent required
Physical Requirements:
- Must be able to sit for up to 8 hours at a time
- Must be able to lift at least 50 pounds safely and properly
- Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening, and hearing ability
- Requires visual acuity
- Must be able to work nights, holidays, and weekends
Job Type: Full-time
Salary: $13.00 /hour
Job Type: Full-time
Salary: $13.00 /hour
Experience:
- Office Administration: 2 years
Education:
License:
- CA medical marijuana dr's recommendation or State MMJ card
Required work authorization: