Legal Assistant 2, Government Compliance and Enforcement Division, Attorney General's Office

Description

This position will remain open until a sufficient number of qualified candidates have applied. First review of applications is expected to occur on 5/23/2017 and will be ongoing. It is in the applicants' best interest to submit their application materials as early as possible. The hiring manager reserves the right to make a hiring decision at any time. This job posting may be closed at any time without notice.

Agency Information

The AGO serves more than 230 state agencies, boards, commissions, colleges and universities, as well as the Legislature and the Governor. The mission of the Office is to deliver the highest quality professional legal services to officials, agencies, and citizens of the state of Washington. The Office is comprised of over 550 attorneys and 700 professional staff. Diversity is critical to the success of the mission of the AGO. It is the recognition, respect, and appreciation of all cultures and backgrounds and the fostering of the inclusion of differences between people. Appreciating, valuing and implementing principles of diversity permits AGO employees to achieve their fullest potential in an inclusive, respectful environment. The core values of the AGO are served by a strong commitment to the value of diversity and by promoting an inclusive workplace.

For more information about the AGO, we encourage you to review the Office's newest Annual Report which can be found HERE.

Do you want to be a part of a diverse team that is making a difference? View our VIDEO to learn more about the Washington State Attorney General's Office.

The Opportunity

The Attorney General's Office is recruiting for a permanent full time Legal Assistant 2 in the Government Compliance and Enforcement Division. This position is located in Olympia.

The Government Compliance and Enforcement Division provides legal advice to the State Auditor, the State Insurance Commissioner, Department of Financial Institutions, Gambling Commission, Horse Racing Commission, Human Rights Commission, Office of Minority and Women's Business Enterprises, Commission on African-American Affairs, Arts Commission, Asian American Affairs Commission, Code Reviser's Office, Office on Hispanic Affairs, Legislative Service Center, Historical Society, Board of Tax Appeals, Tax Preference Board, Salaries Commission, Secretary of State (except elections) and the Joint Legislative Audit and Review Committee. It also handles enforcement and forfeiture litigation for the Washington State Patrol, Public Disclosure Commission, Gambling Commission, Lottery Commission, Liquor and Cannabis Board, Department of Financial Institutions, Human Rights Commission, Horse Racing Commission, Insurance Commissioner, Office of Minority and Women's Business Enterprises, Executive Ethics Board, and Legislative Ethics Board. For the Department of Health, the division is responsible for the professional licensing litigation related to health professions licensed by boards and commissions.

Duties

As the journey-level classification in the Legal Assistant Series, this position uses independent judgment and knowledge of applicable court rules to provide legal secretarial support to assistant attorneys generals representing various state agencies, boards, and commissions in both a primary and backup function.

Duties include, but are not limited to:

• Typing, proofreading, and finalizing all outgoing correspondence and pleadings to ensure legal requirements and timelines are met.
• Manage case files by reading, reviewing, and checking status of cases for approaching deadlines and keeping the assigned attorney and paralegal apprised of upcoming dates.
• Maintaining the case files by ensuring documents are filed as directed by the assigned assistant attorney general and information is updated in Law Manager.
• Schedule witnesses for testimony at administrative hearings and superior court trials; schedule depositions and arrange for locations, providing notice to all parties and court reporters pursuant to court rules.
• Read and review incoming mail for assigned attorneys identifying all critical case dates and noting for attorney those items that require immediate attention.
• Follow division and agency procedures to ensure dates and/or deadlines relating to the case are calendared appropriately in Outlook and Law Manager.
• Create new matters, calculates and enters essential case data into the Case Management System.
• Assist attorneys with maintaining calendars, meeting appointments, and case file deadlines.
• Provide back-up phone coverage for the receptionist as needed.

Qualifications

Option 1: High School diploma or equivalent and two years of experience in a legal environment in support of an attorney, administrative law judge(s), review judge(s) or equivalent;

Option 2: One year as a Legal Assistant 1;

Option 3: A two-year degree in Legal Secretary Studies, Paralegal Studies or related field plus 1 year of legal office experience.

A Bachelor's degree may substitute for the Legal Secretary or Paralegal degree.

Supplemental Information

Applicants for legal assistant positions with the Attorney General's Office are required to take a skills assessment prior to appointment in our agency.

APPLICATION INSTRUCTIONS

In addition to completing the online application, applicants must attach the following documents to their profile in order to be considered for this position:

• A letter of interest, describing your specific qualifications for the position;
• A current resume detailing experience, education, and current salary.

READ THE FOLLOWING INFORMATION COMPLETELY:

• Carefully review your application for accuracy, spelling and grammar before submitting.
• You may not reapply to this posting for 30 days.
• The initial screening of applications will be solely based on the contents and completeness of the "work experience" and "education" sections of your application in www.careers.wa.gov, completeness of the application material submitted, and responses to the supplemental questionnaire.
• A resume will not substitute for completing the "work experience" section of the application.
• All information may be verified and documentation may be required.

Honoring diversity, equity and inclusion means that as an agency, and as individuals, we are committed to ensuring that all employees and volunteers enjoy a respectful, safe and supportive working environment. Only by fostering the inclusion of people from all backgrounds, cultures and attributes, can AGO employees and volunteers achieve their fullest potential and best advance the goals and mission of the AGO.

The AGO is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation/gender identity, age, disability, honorably discharged veteran or military status, retaliation or the use of a trained dog guide or service animal by a person with a disability. Persons requiring reasonable accommodation in the application process or requiring information in an alternative format may contact Tracy Robinson at 360-586-7693. Those with a hearing impairment in need of accommodation are encouraged to contact the Washington Relay Service at 1-800-676-3777 or www.washingtonrelay.com.

For questions regarding this recruitment or assistance with the application process, please contact Judith Vandergeest at (360) 586-7691 or judithv@atg.wa.gov.

If you are having technical difficulties creating, accessing or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com.