Laboratory Administrator

We are looking for dedicated individuals with a positive and friendly attitude to join our team. This position will require someone who is professional, comfortable working around Cannabis, and is a team player. This is your chance to build your career in the fastest-growing industry.

Job Purpose

Provide general office and laboratory administrative support and a wide range of services and information to the team, clients and external stakeholders. Organize and maintain office operations and procedures. Act as a communication intermediary between cross-functional departments and business locations. Handle daily operations with a focus on efficiency and time management, maintaining intra-office communication protocols, streamlining administrative procedures, inventory control, and task delegation.

Duties and Responsibilities

• Answer phones/check voicemail
• Sort and distribute incoming mail
• Track and handle laboratory expenses and receipts in coordination with accounting department
• Ensure orders are properly entered in to Confident Cannabis/LIMS and accounting system
• Perform sample intake
• Support Client Services Representative(s), as needed
• Delegate, track and manage numerous parallel activities with minimal supervision
• Implement and maintain filing systems for client profiles, employee files, production testing documents, purchase orders and invoices
• Implement procedural and policy changes to improve operational efficiency
• Coordinate schedules, appointments and event bookings
• Generate a variety of reports to include department performance, expense, sales, operations
• Conduct accounting responsibilities such as cash and payment intake, and expense processing, bank deposits
• Prepare presentations as necessary and inform senior level management of changes in operation, data analysis, and other key reporting metrics
• Coordinate and manage vendor relationships
• Review and approve supply requisitions and receive shipments
• Participate in Public Affairs related activities as required
• Assume responsibility for facility operational duties as required (i.e. alarm systems, security cameras);
• Monitor and maintain office and laboratory supplies, inventory
• Perform other related duties as requested

Qualifications

• 3 – 5 years experience as an office manager or administrator
• Cannabis Industry experience a plus
• In-depth understanding of accounting, data and administrative management practices and procedures
• Knowledge of office software packages and accounting systems including Excel, QuickBooks and Intacct.
• Strong computer and technology skills; resourceful with sound research skills
• Strong communication and presentation skills
• Advanced computer skills, proficient with MS Office Suite

Working Conditions and Physical Requirements

Cannabis Testing Laboratory environment. Requires long periods of sitting.

About EVIO Labs

EVIO Labs is an industry leader working to protect public health and safety while supporting local cannabis producers and processors with analytical testing, product formulation, and educational services. Not only do we know chemistry, we know the cannabis industry. Our team consists of an ever-evolving and expanding group of scientists, researchers, engineers, educators, business owners and experienced cannabis industry veterans. Our labs already serve thousands of cultivators, product manufacturers and dispensaries and retailers across Oregon, California, Colorado, Massachusetts, Florida and Canada.

We pride ourselves in maintaining a collaborative environment where our teams support and work together cohesively. We work hard, but we believe in having a good time doing it! This is a unique opportunity to join an ancillary services company at the front lines of the changing cannabis industry and contribute to the ability of consumers to receive safe, clean cannabis. Be part of the EVIO family, a group of talented people who are driven, embrace change, and our mission to improving quality of life through passion, science & innovation.