Description
WSLCB Vision
Safe communities for Washington State
Mission
Promote public safety and trust through fair administration and enforcement of liquor, cannabis, tobacco, and vapor laws
***NOTE: This recruitment may be used to fill future vacancies as they occur
A culture of excellence
We pride ourselves on creating the "wow" factor in everything we do. We search for people who demonstrate a strong work ethic, excellence in customer service, partnering and teamwork, and quality performance. We strive to be a great place to work by fostering a safe, open, inclusive and healthy work environment. We want to ensure that our organization is as diverse and inclusive as our great State of Washington.
Your opportunity at a glance
Due to internal agency promotions, the WSLCB is excited to announce an excellent opportunity for a Fiscal Analyst 2 in the Spirit Fees Accounting Unit. In this important role, you will support and contribute to the LCB Mission by performing professional financial review and analysis of accounting, auditing and fiscal data in accordance with generally accepted accounting principles, governmental auditing standards, statutes or regulations. This position works under general supervision of the Spirit Fees Accounting Supervisor and is required to analyze and interpret reports produced by the internal intranet fee system. Also, this position is responsible for monitoring and analyzing fee reports monthly, coordinating, reconciling and assist with closing the cash month process in the Spirit Fee System. Additionally, monitors licensee missing reports and recommends accounts for suspension or enforcement actions.
Duties
Specialized review of complex and involved monthly/quarterly reports for accuracy, timeliness and verify reporting activity:
- Analyze and entering monthly/quarterly reports and payments into the Tax and Fee Accounting Systems
- Verify and reconcile data entry into Tax and Fee Accounting Systems
- Process and distribute daily cash received for the Spirit Fee Unit
- Review, analyze and correct discrepancies by the cross-checking process for form LIQ-871 (Retailer Receiving Direct Shipment In/Out WA) with form LIQ-162 (Spirits Authorized Rep COA) to verify activity
- Process incoming mail with no cash for Tax and Fee Accounting Units
- Assist with reviewing audit reports for accuracy and post to the Spirit Fees System
- Assist with reviewing correction reports for accuracy and post to the Spirit Fees System
- Assist with documentation of Spirit Fee System and writing business requirements for future enhancements
- Assist with reviewing daily changes to the Tax and Fee Accounting Systems
- Assist with preparing and processing AFRS Journal Vouchers
Monitors and tracks missing reports and provide suspension recommendations for licensees that are in non-compliance of reporting:
- Review licensees with missing reports and notify them that they are out of compliance
- Update missing report/suspension tracking spreadsheet
- Provide recommendations of licensees that should be sent to suspension
- Index missing report notices
- Monitor in-process reports and contact licensees as needed
- Backup for sending balance due notices to licensee
Provide Customer Service to Tax and Fee Licensees:
- Receipt and process cash and/or checks in a secure payment room for the collection of Tax and Fee Payments
- Answer phone line for Tax and Fee Accounting Unit
- Respond to email and correspondence regarding tax and fee reporting, on-line reporting, general inquiries from internal and external customers
- Interpret rules and regulations related to Tax and Fee reporting and respond to inquiries
- Batch, scan and index documents into Imaging System for Tax and Fee Accounting Units
- Back up for open, process and distribute incoming mail for the agency which includes payments for beer, wine and marijuana taxes, spirit retailer and distributor fees, administrative violations, license and permit fees, misc payments, confidential Human Resource, payroll and board member correspondence, etc
Qualifications
Required:
- A bachelor's degree, which includes 18 quarter or 12 semester hours in accounting and one year of relevant professional experience.
OR
- Any combination of education and relevant professional experience totaling five years. Education must include the required credit hours in accounting.
AND
- Intermediate skill level using Microsoft Excel and Word.
- One year knowledge and understanding of the Generally Accepted Accounting Principles (GAAP);
- One year experience interpreting and applying RCW's, WAC's or procedures
Ability to:
- Explain Tax and Fee accounting standards and WSLCB policies to customers outside of the financial division
- Explain reporting requirements to external customers
- Help customers navigate a personal computer to submit reports electronically
- Become proficient in Tax and Fee Accounting Systems, Document Management System and internal WSLCB Systems
- Learn Avaya Telephone system.
- Stand for long periods of time receipting cash
Preferred/Desired Qualifications:
- Six months experience with the Office of Financial Management's (OFM) Agency Financial Reporting System (AFRS) and the AFRS toolbox.
- Knowledge understanding and ability to ensure work products are in compliance with agency policies and OFM State Administrative and Accounting Manual (SAAM).
- Experience with Enterprise Reporting Services.
- Electronic Filing internet systems.
Knowledge of:
- Washington Administrative Codes WAC 314-02-109; 314-23; 314-28
Supplemental Information
HOW TO APPLY
IMPORTANT: To be considered for this position, you must include the following, failure to do so will result in your application being disqualified:
- A completed on-line application (available at www.careers.wa.gov); and
- A resume and letter of interest (document must be attached during the on-line application process).
-
Transcripts showing you have taken 18 quarter or 12 semester hours in accounting. (If you do not provide your transcripts during the application process you will need to submit them prior to an interview being offered)
**A resume will not substitute for completing the "work experience" section of the application.
The information provided in your application and supplemental questionnaire must support your selected answers in the supplemental questions. Responses not supported in your application will disqualify you for consideration of employment from this recruitment.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
Other
Applicants for employment with the Washington State Liquor and Cannabis Board should also be aware of RCW 66.08.080, which states in part: "No employee of the board shall have any interest, directly or indirectly, in the manufacture of liquor sold under this title, or derive any profit or remuneration from the sale of liquor, other than the salary or wages payable to him in respect of his office or position, and shall receive no gratuity from any person in connection with such business.
RCW 69.50.351, no member of the state liquor and cannabis board and no employee of the state liquor and cannabis board shall have any interest, directly or indirectly, in the producing, processing, or sale of marijuana, useable marijuana, or marijuana-infused products, or derive any profit or remuneration from the sale of marijuana, useable marijuana, or marijuana-infused products other than the salary or wages payable to him or her in respect of his or her office or position, and shall receive no gratuity from any person in connection with the business.
As a condition of employment, the candidate accepting this position will be required to comply with the Union Security clause contained in the Collective Bargaining Agreement between the State of Washington and the union. This means that, as a condition of employment the candidate must either join the union and pay union dues, or pay the union a representational or other fee within 30 days of the date you are put into pay status.
WSLCB is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
For questions about this recruitment, or to request reasonable accommodation in the application process, please email hrjobs@lcb.wa.gov or call (360) 664.1636. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.