Description
WSLCB Vision
Safe communities for Washington State
Mission
Promote public safety and trust through fair administration and enforcement of liquor, cannabis, tobacco, and vapor laws
**Note: This recruitment is open until the position is filled. The hiring authority reserves the right to make a hiring decision at any time. It is in the applicant's best interest to submit materials as soon as possible. Application screening will be ongoing weekly.
First application review will take place on Friday May 18, 2018
A culture of excellence
We pride ourselves on creating the "wow" factor in everything we do. We search for people who demonstrate a strong work ethic, excellence in customer service, partnering and teamwork, and quality performance. We strive to be a great place to work by fostering a safe, open, inclusive and healthy work environment. We want to ensure that our organization is as diverse and inclusive as our great State of Washington
Your opportunity at a glance
As a Fiscal Analyst 2 you will support the mission of the agency by performing professional journey level financial review and analysis of accounting, auditing and fiscal data in accordance with General Accepted Accounting Principles (GAAP), governmental auditing standards, statutes or regulations. This position reports to the Cannabis Tax Unit Supervisor and works on the cutting edge of Washington State's efforts to responsibly tax and regulate the new marijuana industry.
To be successful in this role, there are three main areas you will need to excel. First, you need to be incredibly detail-oriented as a significant portion of this job involves reviewing and analyzing financial reports for missing and inaccurate data. In addition, you will need to quickly build a strong understanding of the RCWs and WACs relating to cannabis tax, privilege activity, and reporting compliance and build a reputation within the agency as an expert in those areas. Finally, you need to be passionate about delivering excellent customer service as the first point of contact for marijuana licensees across the state seeking to accurately report their sales in the state tracking system. If being a detail-driven, customer-service-oriented expert in cannabis tax code sounds like something you would enjoy, we would strongly encourage you to apply to be a part of our work here at WSLCB.
Duties
Fiscal Analyst 2 (Cannabis Tax Unit)
- Process financial data according to accounting performance standards.
- Verify monthly reports in Tax System and verify accuracy of all data posted.
- Assist licensees with the Traceability System.
- First level responder to payment room activity and the main telephone line for the Tax Unit.
- Prepare batch, scanning and indexing of monthly tax reports and payment.
- Prepare invoices and track receipt of payment for initial approved marijuana license fees.
- Tasks include:
- Receipt and process cash and checks from application fees and tax payments in secure payment room.
- Review, code, batch, process and enter tax payments in accounting system
- ACH payment coding review, email sweep summary and enter payments into payment log.
- Record NSF ACH / checks in accounting system. Prepare JV's to record NSF.
- Back-up for coding General Accounting payment log and email, enter payments into Cannabis payment log.
- Reconciliation - prepare month end reconciliation for bank or Great Plains ("GP")
- Review and process incoming mail for the Tax Unit, distributing to appropriate staff.
- Batch, scan and index tax obligation report with any backup into a document management system
- Maintain tax obligation report to determine that licensees have completed their monthly reports and validate outstanding taxes.
- Waiver process review and email correspondence.
- Prepare weekly and track invoices for license fees.
- Prepare new license invoice, track payment, complete process and distribute new licensee correspondence (e.g. welcome package)
- Assist with the monthly close and reconciliation of Accounting System by reviewing AFRS and compare to data that was submitted to General Accounting.
- Respond to inquiries from external customers, fiscal staff, WSLCB auditors, WSLCB licensing division, WSLCB enforcement division and WSLCB licensees with interpretation of RCWs and WACs related to excise tax reporting, privilege activity and tax system(s)
- Tasks include:
- First line responder to answer and respond to voicemails received on main Tax Unit phone line
- Contact with licensee to schedule monthly payment appointments as needed. Coordinate monthly email to licensees with payment room schedule.
- Respond to email and correspondence regarding reporting, e-filing, and general inquiries from internal and external customers.
- Interpret RCWs and WACs related to Marijuana Tax reporting.
- Review, research and recommend website updates.
- Review, research and recommend accounting system process changes
Qualifications
Required Qualifications:
- A bachelor's degree, which includes 18 quarter or 12 semester hours in accounting, and one year of relevant professional experience.
OR
- Any combination of education and relevant professional experience totaling five years. Education must include the required credit hours in accounting.
- Intermediate skill level using Microsoft Word & Excel.
Ability to:
- Explain tax accounting standards and WSLCB policies to customers outside of the financial division;
- Explain reporting requirements to external customers;
- Help customers navigate a personal computer to submit reports electronically;
- Become proficient in WSLCB Traceability System; Microsoft Dynamics GP; and Document Management System; internal LCB systems
- Learn telephone system.
- Stand for long periods of time receipting cash
Knowledge of:
- Washington Administrative Codes WAC 314-55-089; 314-55-092
Preferred/Desired Qualifications:
- A Bachelor's Degree in accounting or related field.
- Knowledge, understanding, and ability to ensure work products are in compliance with agency policies and OFM State Administrative and Accounting Manual (SAAM).
- Experience in the following programs: Enterprise Reporting, AFRS, Tool Box, Mainframe System
- Advance excel skills for pivot tables and understanding formulas
- Great Plains Dynamics experience – AR module
- Six months experience working with customers with on-line applications and troubleshooting technical issues.
- Six months experience assisting customers with on-line reporting requirements and questions
Supplemental Information
HOW TO APPLY
IMPORTANT: To be considered for this position, you must include the following, failure to do so will result in your application being disqualified:
- A completed on-line application (available at www.careers.wa.gov); and
- A resume and letter of interest (document must be attached during the on-line application process).
-
Transcripts showing you have taken 18 quarter or 12 semester hours in accounting. (If you do not provide your transcripts during the application process you will need to submit them prior to an interview being offered)
**A resume will not substitute for completing the "work experience" section of the application.
The information provided in your application and supplemental questionnaire must support your selected answers in the supplemental questions. Responses not supported in your application will disqualify you for consideration of employment from this recruitment.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
Other
Applicants for employment with the Washington State Liquor and Cannabis Board should also be aware of RCW 66.08.080, which states in part: "No employee of the board shall have any interest, directly or indirectly, in the manufacture of liquor sold under this title, or derive any profit or remuneration from the sale of liquor, other than the salary or wages payable to him in respect of his office or position, and shall receive no gratuity from any person in connection with such business.
RCW 69.50.351, no member of the state liquor and cannabis board and no employee of the state liquor and cannabis board shall have any interest, directly or indirectly, in the producing, processing, or sale of marijuana, useable marijuana, or marijuana-infused products, or derive any profit or remuneration from the sale of marijuana, useable marijuana, or marijuana-infused products other than the salary or wages payable to him or her in respect of his or her office or position, and shall receive no gratuity from any person in connection with the business.
As a condition of employment, the candidate accepting this position will be required to comply with the Union Security clause contained in the Collective Bargaining Agreement between the State of Washington and the union. This means that, as a condition of employment the candidate must either join the union and pay union dues, or pay the union a representational or other fee within 30 days of the date you are put into pay status.
WSLCB is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
For questions about this recruitment, or to request reasonable accommodation in the application process, please email hrjobs@lcb.wa.gov or call (360) 664.1636. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.