Fiscal Analyst 2

Description WSLCB Vision
Safe communities for Washington State
Mission
Promote public safety and trust through fair administration and enforcement of liquor, cannabis, tobacco, and vapor laws This recruitment will remain open until the position is filled. The hiring authority reserves the right and may exercise the option to make a hiring decision at any time. It will be to the applicant's advantage to submit materials as soon as possible.
First application screening will take place on May 1, 2018.
Who we are
We pride ourselves on creating the "wow" factor in everything we do. We search for people who demonstrate a strong work ethic, excellence in customer service, partnering and teamwork, and quality performance. We strive to be a great place to work by fostering a safe, open, inclusive and healthy work environment. We want to ensure that our organization is as diverse and inclusive as our great State of Washington.

Your opportunity at a glance
Due to internal promotions the WSLCB is announcing an exciting opportunity as a Fiscal Analyst 2 in the General Accounting Unit. If you are an accounting professional who wants to gain more experience in the general accounting arena then this is the perfect opportunity for you.

As a Fiscal Analyst 2, you will perform the cashiering duties for the agency in a timely and accurate manner. You will be responsible for processing statute of limitations cancelations (SOL's), automated clearing house (ACH) returns, and regular warrant cancelations and reissues. You will also be responsible for processing transactions and issuing permits for individual importation of alcoholic beverage for personal use.

The General Accounting Unit is an integrated team including accounts payable, accounts receivable, travel, and asset management. The unit supports other WSLCB staff in areas such as purchasing and contracts, budget, audit, licensing, information technology and enforcement. You will provide excellent customer service to our internal and external customers. In this position you will comply with all RCW's, WAC's, federal policies and regulations, state policies and regulations governed by the Office of Financial Management (OFM), Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB), and WSLCB policies as they pertain to the accounting function. You will provide timely and accurate financial data to ensure efficiency and maximum benefit of state resources. Duties

• Analyze documents and funds received for the daily deposit to determine what the funds are paying for, who to deliver the backup documentation to, and how the funds should be recorded in the state accounting system.
• Contact customers or vendors to gather more information when necessary to ensure funds are applied correctly.
• Create a daily cash receipt (A-8) to be sent to the Office of the State Treasurer (OST).
• Allocate the money received to the appropriate expenditure, revenue or general ledger codes in the daily cash log and records to AFRS daily.
• Prepare the daily check deposit via the remote deposit capture procedure.
• Prepare the daily cash deposit for pickup by the OST courier.
• Process daily electronic funds transfers (EFT's).
• Record the Business Licensing Service (BLS) transfer to proper revenue codes monthly.
• Record bank deposit adjustments from OST.
• Reconcile fund 01P and general ledger account 1319 monthly.
• Process accounts receivable corrections as needed.
• Monitor AFRS and Treasury Management System (TM$) for batches including ACH returns and warrants deemed SOL by OST.
• Cancel and reissue regular warrants as necessary.
• Prepare and send a letter to each person that was issued a warrant that is subject to the SOL's.
• Prepare and send affidavits for lost or destroyed warrants.
• Upon receiving returned affidavits, verifies the originality and signatures and proceeds with processing cancelation of warrants in AFRS and sends copy of journal voucher to OST.
• Monitor TM$ for verification of canceled warrants and then reissues warrants.
• Maintains and updates the GL 5194 Reconciliation workbook when appropriate.
• Reconcile statute of limitations warrant cancellation general ledger account 5194 monthly.
• Process transfer journal voucher to Department of Revenue (DOR) prior to fiscal month close to transfer tax that was collected by WSLCB but is due to DOR.
• Process allocation JV prior to fiscal month close to allocate funds received from suspense account to the appropriate revenue codes.
• Collect and verify information received from individuals and issue permits for household moves.
• Monitor shared accounts payable email box and respond to emails regarding individual importation and household moves.

Qualifications Required:

• A bachelor's degree, which includes 18 quarter or 12 semester hours in accounting, and one year of relevant professional experience or any combination of education and relevant professional experience totaling five years (Education must include the required credit hours in accounting).
• Working knowledge of AFRS coding structures and the utilization of AFRS transaction codes.
• Proficient in statewide accounting systems and processes: Agency Financial Reporting System (AFRS), Enterprise Reporting, and Financial Toolbox.

Preferred/Desired Qualifications:

• A Bachelor's or master's degree in a financial related field, certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant can be substituted for professional experience.
• Knowledge of WSLCB systems, such as the AS400.
• Proficient in using Microsoft Office programs: Word, Excel, Outlook, Power Point (intermediate level).
• Proficient in US Bank SinglePoint and Treasury Management System (TM$).
• Working knowledge and experience with general ledger accounts reconciliation.
• Working knowledge and understanding of Generally Accepted Accounting Principles (GAAP), government accounting and internal control processes.
• Working knowledge and understanding of the State Administrative and Accounting Manual (SAAM).
• Knowledge of Revised Code of Washington (RCW) and Washington Administrative Codes (WAC).
• Ability to compile statistical data for daily, monthly and annual reports.

Supplemental Information HOW TO APPLY

IMPORTANT: To be considered for this position, you must include the following, failure to do so will result in your application being disqualified:

• A completed on-line application (available at www.careers.wa.gov); and
• A resume and letter of interest (document must be attached during the on-line application process).
• Please attach your school transcripts showing you have taken 18 quarter or 12 semester hours in accounting. (If you do not attach your transcripts and you are offered an interview, you will need to send them to us prior to interviewing).

**A resume will not substitute for completing the "work experience" section of the application.

The information provided in your application and supplemental questionnaire must support your selected answers in the supplemental questions. Responses not supported in your application will disqualify you for consideration of employment from this recruitment.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
Other
Applicants for employment with the Washington State Liquor and Cannabis Board should also be aware of RCW 66.08.080, which states in part: "No employee of the board shall have any interest, directly or indirectly, in the manufacture of liquor sold under this title, or derive any profit or remuneration from the sale of liquor, other than the salary or wages payable to him in respect of his office or position, and shall receive no gratuity from any person in connection with such business.

RCW 69.50.351, no member of the state liquor and cannabis board and no employee of the state liquor and cannabis board shall have any interest, directly or indirectly, in the producing, processing, or sale of marijuana, useable marijuana, or marijuana-infused products, or derive any profit or remuneration from the sale of marijuana, useable marijuana, or marijuana-infused products other than the salary or wages payable to him or her in respect of his or her office or position, and shall receive no gratuity from any person in connection with the business.

As a condition of employment, the candidate accepting this position will be required to comply with the Union Security clause contained in the Collective Bargaining Agreement between the State of Washington and the union. This means that, as a condition of employment the candidate must either join the union and pay union dues, or pay the union a representational or other fee within 30 days of the date you are put into pay status.

WSLCB is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email hrjobs@lcb.wa.gov or call (360) 664.1636. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.