We are seeking an Executive Personal Assistant to support the President of a Cannabis Industry Company.
Primary responsibilities include:
- Complex calendar Management of an extensive and complex calendar in a fast-paced and dynamic environment
- Scheduling internal and external meetings
- Adjustment and prioritization of last-minute changes including logistics such as conference rooms, events, and catering
- Screening incoming calls to determine the level of priority while using caution in dispensing information
- Responding and following up on calls, emails and other inquiries on Presidents’ behalf
- Arrange and maintain extensive travel plans and itineraries
- Reconcile and complete expense reports for President as needed
- Respond to emails on President's behalf, through dictation. Re-interpret, and edit before sending out.
- Conduct research
- Create SOP's
- Represent the executive in correspondence with a variety of constituents including business leaders, politicians, investors, and other high-profile individuals.
- Travel with President (See requirements)
- Taxi President to meetings, events, etc.
- Personal Errands
- Maintain familiarity with all policy and technology updates
- Maintain confidentiality of information
- Complete other administrative / general tasks as assigned
The Idea Candidate has/is:
- Consistently poised and professional with top-notch communication skills.
- Self-starter, ability to work in a fast-paced, collaborative team environment with colleagues across lines of business
- Detail oriented, High Energy, Flexible
- Ability to thrive in a deadline driven environment
- Works well alone and with team
- Tech-savvy
- Strong organizational and time management skills
- Demonstrates problem-solving skills
The duties and administrative functions will require confidentiality, initiative, sound decision-making, independent judgment and the ability to escalate serious or unique problems to higher levels. You will also need to exercise a strong attention to detail while keeping the big picture in mind. Flexibility to work outside of standard office hours is required.
The ideal candidate has the following experience / qualifications::
- Valid Pilot License
- Valid Drivers License
- Military or Security Background
- Sales Background
- Ability to travel domestically/internationally
- 3 years of experience in an active and complex executive support role.
- Excellent time management and organizational skills
- Advanced Microsoft Office & Familiarity with G-Suite
Requirements:
- Personal vehicle and driver’s license required
- Excellent verbal and written communication and interpersonal skills
- Ability to pass background / drug test
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Job Type: Full-time
Salary: $20.00 to $25.00 /hour
Experience:
- Executive Support: 3 years
- Executive Assistant: 3 years
- Administrative: 3 years
Education:
Location:
License:
Language:
Required work authorization: