Executive Assistant

Role: Executive Assistant

Reports to: CEO

QIND is about empowering wellness through cannabis. With our unique in-home cannabis discovery parties, we’re introducing a whole new group of consumers to the wellness benefits of cannabis with the ease of online shopping with next day delivery.

QIND is establishing itself as a trusted resource for medicinal and recreational cannabis education and products that help every customer to live a better, more productive and positive life. All of our products are carefully curated to ensure a superior selection and the highest quality.

QIND is a well-funded early stage company lead by established entrepreneurs and seasoned eCommerce professionals. Our culture of Qindness is built on trust and embraces caring for others, caring for ourselves, and caring for the planet. If your ready for a fulfilling new adventure and the chance to thrive in one of the fastest growing consumer markets, we’d love to meet you.

The Basics:

We are seeking an energetic, personable, and highly-organized Executive Assistant to support QIND’s Executive Team. As an EA, your responsibility is to enhance our effectiveness through administrative support and to represent QIND and our leadership to others both internally and externally. As the right-arm to the CEO, Chief Commercial Officer and VP of Sales and critical to their success, you will have a high amount of visibility and will work cross-functionally in a hyper-growth early stage startup. The ideal candidate will be an organized self-starter that skillfully prioritizes and artfully juggles multiple demands with sound judgment and attention to detail. Candidate must demonstrate resourcefulness, timeliness, and ability to proactively anticipate needs with a minimum amount of direction in a fast-paced environment.

What You’ll Do:

• Provide top-level executive support to QIND’s Executive team
• Strategic time management, heavy calendaring, and travel coordination as required
• Expense management and account reconciliation
• Handle confidential and non-routine information with utmost discretion
• Develop efficient systems and processes
• Act as a liaison between the executive and key business partners to facilitate communication and information sharing
• Coordinate aspects of onsite and offsite meetings and events
• Light bookkeeping and HR management
• Assist the full life cycle of recruiting including booking interviews, liaising between the hiring team and the candidate, and coordinating onboarding of new hires
• Available and responsive to the global nature of the business

We’re looking for someone with:

• Education
• BA/BS required
• Experience
• 5+ years of CXO or VP administrative support in both an early-stage startup and large organization required.
• Experience using Google Apps, Expensify, Xero, and Zoom preferred.
• Ability to handle multiple priorities. Your super-power is the ability to prioritize and apply sound judgment, driving recommendations and solutions
• Collaborative with the growing QIND team.
• Demonstrate high integrity and confidentiality.
• Excellent oral and written communication skills.=
• Demonstrated dependability, team player, with a can-do attitude.
• Person of high ethics, integrity, honesty, and patience.
• Demonstrated ability to work in a fast-paced, ever-changing environment.
• Extremely proactive and efficiency oriented with the ability to process and output high volume.
• Phenomenal organizational skills with obsessive attention to detail.
• Comfortable making decisions to keep things moving forward with little to no information/direction.
• Highly flexible, available and responsive.
• Superb conflict resolution and problem-solving skills.

Job Type: Full-time

Salary: $55,000.00 to $65,000.00 /year

Experience:

• Executive Support: 10 years

Education:

• Bachelor's

Location:

• San Francisco Bay Area, CA