Executive Assistant

We are looking for dedicated individuals with a positive and friendly attitude to join our team. This position will require someone who is professional, and is a team player. This is your chance to build your career in a fast-growing industry.

Position Summary

The Executive Assistant provides high-level support for executive management including heavy calendar management and successful coordination of business meetings. They serve as liaison between executive and other departments within organization. They exercise independent judgment in the resolution of administrative problems. They prioritize and manage multiple projects simultaneously with little or no supervision.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Managing executive calendar, requiring interaction with internal and external executives and assistants to schedule variety of business meetings
• Handling incoming and outgoing phone and electronic communications on behalf of executive management; routing incoming calls to appropriate party quickly and efficiently
• Arranging travel arrangements and reservations for executive management as needed
• Independently creating well-organized, grammatically correct memos and reports for distribution to members of various departments
• Assisting with special events planning
• Using various software applications such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and/or format data and/or reports
• Maintaining highest level of confidentiality
• Exercising administrative judgment; assuming responsibility for decisions, consequences, and results impacting staff, costs, and/or quality of service within the functional area
• Performing other duties as assigned

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Associate’s degree required, Bachelor’s degree preferred
• Five years or more of experience as an executive administrative assistant in a CEO/President level setting
• Paralegal experience preferred
• Working knowledge of Microsoft Excel, Word, PowerPoint, and Outlook
• Demonstrate interpersonal skills and proficiency in business vocabulary to effectively represent the executive and the company to outside parties
• Excellent interpersonal, oral, and written communication skills
• Excellent writing, proofreading, and editing skills

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

About EVIO Labs

EVIO Labs is an industry leader working to protect public health and safety while supporting local cannabis producers and processors with analytical testing, product formulation, and educational services. Not only do we know chemistry, we know the cannabis industry. Our team consists of an ever-evolving and expanding group of scientists, researchers, engineers, educators, business owners and experienced cannabis industry veterans. Our labs already serve thousands of cultivators, product manufacturers and dispensaries and retailers across Oregon, California, Colorado, Massachusetts, Florida and Canada.

We pride ourselves in maintaining a collaborative environment where our teams support and work together cohesively. We work hard, but we believe in having a good time doing it! This is a unique opportunity to join an ancillary services company at the front lines of the changing cannabis industry and contribute to the ability of consumers to receive safe, clean cannabis. Be part of the EVIO family, a group of talented people who are driven, embrace change, and our mission to improving quality of life through passion, science & innovation.