PART-TIME EXECUTIVE ASSISTANT OPPORTUNITY
Who We Are
GeekTek is a technology services firm with its headquarters in Los Angeles and branch offices in Denver, CO and Hyderabad, India. Geektek’s services span a variety of industries, including manufacturing, entertainment, retail, non-profits and even art galleries. The talented team of more than forty members provides services such as on-site client service, remote managed IT services, managed security services, marketing and sales. In addition, GeekTek is the leading IT provider and technology thought leader in the cannabis industry and has entered the cannabis industry as an ancillary business. We are a friendly and upbeat company with great communication between the locations and teams.
Who We Need:
We need a Part-Time resourceful, confident, and detail-oriented Administrative Assistant/Office Assistant to help manage key day-to-day administrative responsibilities for our operations. The Admin/Office Assistant will serve as the single point of contact for maintenance, mailing and shipping, supply ordering and restocking and equipment tracking. The ideal candidate must be able to visualize the big picture independently with minimal supervision and direction, anticipate needs of Leadership, and work well with a range of personalities. Strong organizational, communication, multi-tasking, and proofreading skills are essential.
- General administrative support for Leadership team to include, but not limited to calendar and email management, meeting preparation, agenda creation and minutes, travel coordination, expense reports, catering needs, etc.
- Overseas conference room activity; ensures cleanliness, schedules and accessibility to conference rooms
- Manages catering orders for lunch meetings; keeps inventory of preferred vendors for future lunch meetings and/or special events
- Keep basic office materials up-to-date and distribute to employees (monthly calendar of activities, phone lists, and contact sheets)
- Coordinates visitor and employee access with building management and building security
- Maintains high-level of knowledge of all departments' functions and activities in order to respond to internal and external inquiries and requests for information and departmental support
- Handles all incoming packages by holding them for the recipients; distributes in a timely manner
- Prepare items for shipping via mail/UPS/FedEx as needed
What We Look For
- 2-3+ years of experience in a Receptionist/Administrative Assistant/Facilities Administrator role
- Effective communication skills; ability to communicate effectively via phone, email or in person with high-level business executives
- Excellent organizational skills; strong attention to detail and proven customer service
- Must be proactive; someone who can anticipate what needs to be done and can execute
- Knowledge of Microsoft Office (PPT, Excel, Microsoft OR G-Suite).
- Proven ability to prioritize, multi-task and follow through on assignments
- Can identify problems and utilize existing resources for resolution
- Demonstrated ability to “manage up” in order to close out tasks or assignments
Job Type: Part-time
Experience:
- administrative assistant: 1 year (Preferred)