Executive Assistant

Scion Staffing (www.scionstaffing.com) has been engaged to conduct a search for a talented Executive Assistant for our client, Project Yosemite. Project Yosemite is an experience-centric company that is redesigning the cannabis industry. This position is located in Richmond, CA and is a full-time Direct Hire role.

PROJECT YOSEMITE

Project Yosemite was founded with a unique idea of that a perfect user experience can be achieved when biochemistry and neuroscience are taken into consideration. Their detailed research allows customers to select products based on desired effects that fall into four experiences. Their perfected proprietary formulas—grown in a high quality, GMP manufacturing facility, are game-changing for this rapidly growing company.

JOB OVERVIEW

The Executive Assistant provides primary administrative support the Chief Executive Officer and will be the primary scheduler and liaison with staff. The position requires a highly skilled, detail-oriented individual with a positive personality who is able to manage a variety of high-level tasks simultaneously. The position also requires strong writing, researching, proofreading, and communication skills.

WHAT YOU’LL BE DOING

• Assist CEO in all administrative tasks as needed.
• Scheduling and maintaining CEO calendars.
• Coordinating logistics of meetings as needed (space, hospitality, etc.).
• Generate the preparation and arrangement of presentations and meetings.
• Oversee/Manage email correspondence through dictation from CEO.
• Provide summaries of email correspondences throughout the day.
• Work closely with high-level staff to provide necessary administrative support.
• Drafting, editing and proofreading documents.
• Transcribing dictation and correspondence.
• Completing administrative tasks in support of staff as necessary.
• Manage expenses and approval process.
• Assist with travel bookings and arrangements.
• Act as primary liaison between CEO and staff.
• Full-cycle management of workflow/tasks for both CEO and staff members.
• Prioritize projects and tasks based on overall business needs.
• Maintain files (including organization historical files, by-laws, tax letters, etc.)
• Assist in research and data gathering as needed.
• Handling general inquiries.

WHAT YOU NEED TO BE SUCCESSFUL

• 4+ years of demonstrated experience in high level executive administrative support.
• Poised and proactive professional adept at thriving in a constantly changing environment.
• Exceptional written, verbal, presentation, and listening skills.
• Detail-oriented, organized and responsive in-office anchor, can anticipate needs and constantly reprioritize workload.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficient in G-Suite.
• Experience using expense management software such as Expensify.
• Demonstrated project management capabilities.
• A team player and a self-starter who works well under pressure and pushes projects to completion.
• Passion and appreciation for the organization’s mission and core values.

COMPENSATION
$80,000+ annual salary PLUS a robust benefits package!

HOW TO APPLY
For immediate consideration, please submit your resume and cover letter as a Word (.doc) or (.docx) attachment to Everett at Egparse@scionstaffing.com. Please indicate "Administrative Assistant" in the subject line. We look forward to contacting potential-match applicants.

ABOUT OUR SEARCH FIRM
Scion Staffing is an award winning staffing firm headquartered in San Francisco, CA. Over the past few years, our firm has had the pleasure of successfully assisting hundreds of local employers. No matter the requisition or size, our track record and recruitment process has made us one of the top recruitment firms in California. Additional information about our firm and success can also be found online at www.scionstaffing.com or in the 2010-2018 Business Times list of top staffing firms.

Scion Staffing is an equal opportunity employer and service provider and does not discriminate on the basis of race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and for the candidates we represent.