SUMMARY
We are looking for an experienced, proactive personal/executive assistant who is proud of their work, looking for a challenge, understands and has enthusiasm for cannabis culture with a positive attitude and approach. This person should have a great sense of humor and a sense of urgency - an ability to balance urgent requirements with longer term responsibilities. This person will be expected to perform a variety of tasks for two busy, innovative, full of energy founders. The ideal candidate can take a joke, is self-motivated, self-directed, responsive, gracious and thoughtful.
MAIN RESPONSIBILITIES
Executive Assistant
- Work closely with Santa Monica based Founder in handling all requests and tasks with the utmost professionalism and attention to detail.
- Heavy calendar management, accounting for Founders day-to-day meetings and movements, both business and personal.
- Attend immediately to emails forwarded from Executive that require action or follow up.
- Manage and maintain contact lists and databases.
- Manage complex excel spreadsheets of budgets and financial statements
- Take notes, prepare memos, letters and reports.
- Responsible for filing documents and ensuring filing systems are maintained and updated.
- Organize documents, faxing, copying, scanning, shredding and taking care of the mail etc.
- Data entry of all credit card transactions into accounting software and reconcile charges against receipts.
- Maintain credit cards and reconcile and obtain necessary receipts.
- Run quarterly reports both detailed and summary of accounts.
Personal Assistant Support
- Assist with planning, organizing and coordinating events at various locations.
- Assist with various projects when needed.
- Run errands.
General Administrative Support
- Maintain office supplies
- Administer and reconcile cash disbursements.
ABOUT YOU
This position is for you if you…
- Pride yourself in your attention to detail especially when it comes to tracking $numbers
- Thrive in a challenging and high-performance environment
- Have the ability to manage several priorities and meet multiple tight deadlines
- Have the aptitude to learn online applications and can function on the cloud
- Are able to anticipate needs and willing to help as needed
- Have a demonstrated interest in being part of an entrepreneurial culture and are highly effective in working with limited supervision
- are diplomatic, tactful and discrete concerning confidential information with unquestionable integrity at all times.
ESSENTIAL QUALIFICATIONS
- Bachelor’s degree required preferred
- 3+ years of Executive Assistant or Personal Assistant to C-suite Executive.
- Extremely detail oriented, organized, professional and reliable.
- Proactive and forward-thinking.
- Maintain a positive attitude and willingness to assist all team members.
- Excellent written and verbal communication skills.
- Must be able to effectively communicate with all levels of personnel and external contacts.
- Ability to work independently and multi-task within a fast-paced team environment, emphasizing accuracy and timeliness.
- Diplomatic, tactful and discrete concerning confidential information with unquestionable integrity at all times.
- Advanced knowledge in working with a variety of cloud based databases and applications
Job Type: Part-time
Experience:
- executive assistant: 1 year
Education:
Required work authorization: