Executive Administrator

Executive Administrator

Company Overview:

Kush Bottles, Inc. is a dynamic sales platform that provides unique products and services for both businesses and consumers in the cannabis industry. We are a dynamic and fast paced team working in an industry that is moving exceptionally quick. You will thrive in this environment if you seek a role where you want to have direct influence over the growth of our company, have an eagerness to learn, be a team player and willingness to be proactive. If so, we want to hear from you!

Founded in 2010 as a packaging and supplies company for dispensaries and growers, Kush Bottles regularly services more than 5,000 legally operated medical and adult-use dispensaries, growers, and producers across North America, South America, and Europe. The company has facilities in the largest U.S. cannabis markets and a local sales presence in every major U.S. cannabis market.

The company offers a unique, exciting and high energy environment for its employees to develop professionally while being a part of one of the fastest growing sectors globally. Kush Bottles was recently ranked #774 on the Inc. 5000 list of Fastest Growing Companies in America and has been featured in media nationwide, including CNBC, Los Angeles Times, TheStreet.com, Entrepreneur, and Inc. Magazine.

Job Summary

Performs a broad range of duties for an executive or executive team, as assigned. Manages appointment scheduling and meeting/event logistics; maintains assigned calendars. Responsible for preparing agendas and materials for regular and special meetings; secures requested information and compiles various reports. Handles telephone calls and emails as requested, routing them to others or dealing with them directly, as appropriate. Prepares a variety of communications including emails, memos, and meeting minutes as needed. Processes expense reports. Book travel arrangements including pre-authorizations.

Receives Direction From:

CEO & CFO/COO

Provides Direction to:

No supervisory responsibilities

Examples of Essential Functions:

Responsibilities include, but are not limited to, the following:

• Provide support and coordination on projects, with the ability to quickly re-prioritize in order to meet deadlines.
• Coordinate and schedule meetings based on executive/group availability as needed. Includes scheduling the conference room and all related technology as well as provisions.
• Ensure event logistics are planned appropriately and in advance of the event.
• Manage travel arrangements, as needed, including pre-authorizations.
• Distribute and track documents, ensure proper routing/approvals and deliver or file when finalized.
• Audit and process expense reports and route for approval.
• Prepare presentations, emails, memos and other written communication pieces.
• Administer, organize and maintain project and department files, both electronically and in hard copy.
• Attend project / community meetings and prepare meeting minutes as assigned.
• Perform other related duties as assigned.
• Submit and process invoices/check requests.
• Maintain and order office supplies as needed.
• Onboard and set up new hires.
• Handle calls and emails as appropriate.
• Support reception coverage.
• Provide customer service, troubleshoot and documenting phone call/experience and routing to appropriate department.
• Additional duties as required.

Qualifications Guidelines

Education/training/experience:

• 3 to 5 years of experience in administrative support or relevant work experience, preferred.
• Bachelor's degree preferred.
• Ability to work proactively and autonomously on a daily basis.

Knowledge of:

• Must be detail-oriented, organized and capable of managing tasks on multiple, concurrent projects.
• Must have excellent verbal and written communication skills.
• Must have well-developed interpersonal skills with the ability to establish highly functional relationships with diverse personalities both within and outside the company.
• Strong computer skills (Google, MS Office, and other software programs).

Physical Standards

• Constantly sitting, standing, walking, and operating a computer workstation.
• This position may rarely require kneeling, bending, squatting.
• Reach, stoop and lift office files, records or reports, typically weighing 20 pounds or less.
• Must have finger dexterity, ability to use keyboard/ten key
• Reasonable accommodations will be considered which would allow the employee to perform the essential functions of this job.

Kush Bottles offers a competitive compensation package with medical, dental and vision benefits in addition to various paid time off and equity opportunity! We believe in our workforce having a personal interest as stakeholders in order to encourage ownership in the overall success of the company.

Kush Bottles is an equal opportunity employer striving to create a diverse workforce and will make reasonable accommodations as necessary for qualified applicants.

Additional Info:

Company Website: http://www.kushbottles.com

Instagram: http://www.instagram.com/kushbottles

Facebook: http://www.facebook.com/kushbottles

Twitter: http://www.twitter.com/kushbottles

LinkedIn: https://www.linkedin.com/company/kush-bottles