Director, Payroll & Total Rewards

Green Thumb Industries (GTI), a national cannabis cultivator, processor and dispensary operator, is dedicated to providing dignified access to safe and effective cannabis nationwide while giving back to the communities in which we serve. As a vertically integrated company, GTI manufactures and sells a well-rounded suite of branded cannabis products including flower, concentrates, edibles, and topicals. We also own and operate a rapidly growing national chain of retail cannabis stores called RISE™ dispensaries. Headquartered in Chicago, Illinois, GTI has seven manufacturing facilities and 50 retail locations across seven highly regulated U.S. markets. Established in 2014, we employ more than 300 people and serve hundreds of thousands of patients and customers each year. We are stoked to have been named a Best Workplace 2018 by Crain’s Chicago Business. The Role The Director, Total Rewards is arguably the most important role in our organization. This role will be responsible for the development and management of all GTI’s benefits compensation, payroll and compliance. Our ideal candidate is a subject matter expert in Payroll, Benefits, Compensation and Systems with an incredible keen eye for detail and accuracy. You have the experience and the tenacity to quickly learn GTI’s organization and challenges of the cannabis industry, as well as, foresee any obstacles. You are ready to take on a challenge that entails operating at a strategic level, establishing guidelines and standard operating procedures, platform integrations, all the while, executing day-to-day tasks with a high level of accuracy. Responsibilities - Payroll Administration

• Coordinate workflow to ensure payroll is processed in a timely and accurate manner
• Administer four payroll runs (bi-weekly and semi-monthly) for over 380 employees which include hourly, non-exempt, salaried, exempt
• Process all employee changes as it relates to compensation changes/adjustments, changes in employment status, deductions, garnishments, terminations, etc.
• Resolve payroll discrepancies, process adjustments, manual checks and answer employee and management inquiries, as needed and in a timely manner
• Audit time and attendance
• Process garnishments, child support orders, quarterly and annual tax verifications, worker compensation reports, as needed
• Perform year-end responsibilities as it relates to W-2 verification, moving-expenses
• Complete registration and set up of new State and SUI accounts accurately
• Support payroll auditing and reporting activity including annual benefit and 401k census, form 5500, EEO-1 reporting
• Manage requests for employment verification, as requested
• Support the Accounting team with all reconciliations as it relates to PTO and benefit deductions and programs such as medical, dental, 401k, Health Savings Account, Flexible Spending Accounts, etc.
• Build scalable payroll processes, infrastructure and systems that allow for rapid, seamless integration of all entities

Responsibilities - HRIS Maintenance & Administration

• Identify the business needs and requirements, to evaluate solutions and vendors, to select, test, and deploy the system, and to train the users
• Lead the design, development, testing, implementation, security, and maintenance of the Human Resources Information System (HRIS) and all other HR-related systems
• Own the administration of the day-to-day operations of maintaining the accuracy and integrity of HR systems
• Manage maintenance of HR-related information systems aligned to payroll, compensation, benefits, and talent management to ensure data integrity and to analyze data flows
• Coordinate the set up and seamless maintenance of data feeds and vendor interfaces
• Maintain systems data integrity and systems accuracy
• Manage and assist with audits and evaluations, validation of data, and analysis of data transactions within HR-related systems to perform general maintenance, to ensure efficient operations, and to enable systems controls and processes
• Collaborate with the Financial Analyst team to ensure that any and all systems can generate weekly, monthly, and annual reports needed for the analyst team for corporate development

Responsibilities - Benefits Design & Administration

• Manages employee benefit plans, ensuring compliance and competitiveness
• Build scalable benefits enrollment and administration processes, infrastructure and systems that allow for rapid, seamless integration of all entities
• Manage eligibility data, enrollment, deductions and process contributions for company health benefits, 401k, Flex and any other related plans including COBRA payments
• Audit benefit records to ensure accuracy and consistency of data across various benefit systems both internally and externally with vendors
• Maintain relationships with benefit brokers and third party administrators for medical, dental, flexible spending plans, 401k.
• Perform monthly review of Benefit Plan billing statements to ensure all additions, changes, and terminations are updated with our Benefit vendors on a regular basis
• Assist employees with benefit related questions or issues
• Complete Annual Open Enrollment setup for online benefit enrollment
• Plan and administer Annual Open Enrollment including communication, enrollment tracking, forms, changes, and updating vendor websites with new information
• Distribute compliance information/mailings to employees as needed
• Evaluate and make strategic recommendations for ongoing enhancements or changes to our comprehensive benefit offerings

Responsibilities - Compensation

• Responsible for stock option administration and coordination with our Legal team on administration of equity plans
• Develops, directs and maintains our compensation philosophy, strategy, and incentive and bonus compensation programs
• Researches and maintains competitive salary ranges for all positions
• Maintains responsibility for compensation surveys

Immediate Projects

• Project lead for mergers and acquisitions
• 401k setup, integration, and transition
• Systems audit, needs assessment and implementation for HRIS, Payroll, 401k, Benefits Administration, etc.
• Responsible for responding to and passing audits

Qualifications

• Bachelor’s Degree
• 8-10 years of payroll, benefits, compensation and HR generalist experience; at least 5+ years of payroll experience, multiple EINs, a huge plus
• Proven experience with systems integration and migration
• Must have experience processing non-exempt, hourly employees and proven success in a fast-paced, high-growth organization
• Experience with designing and administering compensation, incentive and benefit plans
• Advanced computer skills to include data entry in Excel
• Excellent analytical and problem-solving skills
• Strong organizational and time-management skills
• High degree of accuracy and attention to detail (If you read this, include, “I am your canna-BEST Payroll & HRIS Manager candidate” in your cover letter)
• Excellent and professional verbal and written communication skills
• Ability to interact and communicate with all levels within the organization
• Demonstrated understanding of multi-state wage, labor laws,
• Experience using the following products, a plus: Kronos, Wurk, Gusto, Insperity, Sage, Quickbooks, UltiPro

Additional Requirements

• Demonstrated ability to handle confidential material
• Must pass any and all required background checks
• Must be and remain compliant with all legal or company regulations for working in the industry

We can't wait to meet you!