The Position
The City of Oakland is currently recruiting to fill one City Administrator Analyst position in the Special Activity Permits Division in the City Administrator's Office. The focus of this position will be developing and coordinating all procedures for the permitting of cannabis businesses in the City of Oakland. This includes overseeing prompt and effective processing of cannabis permit applications and cannabis related inquiries, strategic and proactive resolution of cannabis regulatory issues, maintaining interdepartmental coordination, developing and monitoring permit and application fees, updating website content, and managing Division records.
Under direction of a Deputy City Administrator, performs professional and confidential budgetary, personnel, and administrative work in support of projects in the City Administrator's Office; supervises assigned staff; and performs related duties as assigned.
Examples of Duties
- Assist in developing and monitoring budgets for special projects and programs.
- Perform and revise division or departmental recruiting, classification, training, payroll, employee relations and personnel rules and regulations; act as division or departmental liaison with Personnel Department.
- Administer grant programs; develop and monitor required procedures.
- Supervise and evaluate assigned personnel in administrative, personnel, payroll or assigned program functions.
- Provide coordination with office of Communication and Information Services for City Manager's office needs.
- Research and perform division or department fiscal operations including payroll, accounts payable and receivable, purchase orders, loan servicing and loan accounts, review and development of fiscal policies, procedures and handling of funds.
- Develop policies and procedures for assigned projects; assist in development of short and long term planning.
- Assist in reviewing and preparing City Council agenda materials; prepare staff reports.
- Prepare and analyze complex reports.
- Assist in negotiating and administering contracts.
- Develop and maintain record maintenance systems.
- Direct and participate in public information projects.
Minimum Requirements for Application
Any combination of education and experience that is equivalent to the following minimum qualifications is acceptable:
Education:
Bachelor's degree from an accredited college or university in public or business administration, economics, accounting, or related field. A Master's degree is desirable.
Experience:
Three years of experience performing progressively responsible administrative work. Experience in municipal local government cannabis regulation is desirable.
KNOWLEDGE & ABILITIES
Considerable knowledge of:
- Principles, practices and methods of administrative and organizational analysis.
- Municipal government and organizations.
- Budget development and administration.
- Applications and implementation of computer systems.
Ability to:
- Establish, evaluate and implement administrative/operational policies, practices and procedures.
- Prepare and administer a complex budget system.
- Maintain confidential data and information.
- Coordinate functions and activities between departments and outside agencies.
- Prepare and analyze complex reports.
- Communicate effectively and persuasively in both oral and written form.
- Analyze and solve problems.
- Supervise and evaluate assigned staff.
- Establish and maintain effective work relationships with those contacted in the performance of required duties.
- Principles of supervision and training.
Supplemental Information
How to Apply
Submit an employment application, current resume and cover letter. Allow sufficient time to submit your application and upload documents if you are a new user on the system.
APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm.
Our on-line application system is provided by NeoGov. If you have problems while applying online, please contact NeoGov's Live Applicant Support at (855) 524-5627.
You may also call the City of Oakland Human Resources Management Department at (510) 238-3112 for information.
Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration.
The City of Oakland is an EEO/ADA Employer.