Green Thumb Industries (GTI), a national cannabis cultivator, processor and dispensary operator, is dedicated to providing dignified access to safe and effective cannabis nationwide while giving back to the communities in which we serve. As a vertically integrated company, GTI manufactures and sells a well-rounded suite of branded cannabis products including flower, concentrates, edibles, and topicals. We also own and operate a rapidly growing national chain of retail cannabis stores called RISE™ dispensaries.
Headquartered in Chicago, Illinois, GTI has seven manufacturing facilities and 50 retail locations across seven highly regulated U.S. markets. Established in 2014, we employ more than 300 people and serve hundreds of thousands of patients and customers each year. We are stoked to have been named a Best Workplace 2018 by Crain’s Chicago Business.
The Role
The Administrative Coordinator prioritizes and executes a wide variety of short and long-term tasks on a regular basis and provides direct support to the Nevada market management & operational leadership and provides a wide cast net to the team. This person is extremely friendly and positive, organized, and thorough. The Administrative Coordinator is timely, consistent, reliable, and enjoys working both independently and as part of a team. This person can listen and accurately follow directions and possess an energetic “get it done” attitude.
Responsibilities
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Assist management with ongoing projects as assigned, balancing short and long-term deadlines
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Extremely strong organizational skills while being proactive and maintaining a high level of accuracy at all times
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Answers phone calls and take detailed messages- naturally friendly, outgoing, confident, extroverted
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Ensure the efficient and smooth day-to-day operation of our office
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Maintain office files: receiving, vendors (list is not all inclusive)
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Welcome our guests, sign them in/out, escort them into conference rooms- has an instinctually hospitable nature
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Create detailed, accurate calendar appointments for management and internal meetings on shared calendars
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Perform daily, weekly and monthly security checklists
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Write and distribute email, correspondence memos, letters, faxes and forms
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Maintain supply inventory and keep all areas stocked on a regular basis (paper goods, printing areas, groceries, restrooms and dry storage)
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Keep common areas clean and tidy, including reception, meeting rooms, and kitchen
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Maintain various logs: missed punches, vehicle maintenance, training, security equipment (list not all inclusive)
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Facilitate group lunch set-up and light trash removal
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Errands as deemed necessary
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Embodies an instinct to keep everything organized and running smoothly
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Sign for, schedule and accept deliveries, ensure accuracy of orders
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Light data entry and proofreading/polishing internal and external documents
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Creation of Power Points and/ or reports for distribution
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Provide general support to visitors and act as the point of contact for internal and external clients
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Submit and reconcile expenses to include blue bird reports and petty cash
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Any other task as assigned
Qualifications
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1- 2 years’ experience in an administrative role
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Excellent professional verbal and written communication skills
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Capacity to multi-task and stay organized in a fast-paced environment
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Proven ability to work within a team environment and support colleagues
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Hospitality experience is a plus
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Understandsandcomplieswiththerules,regulations,policies,andproceduresofGTI
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Demonstrates ability to self-motivate andinnovate
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Ability to use initiative and independent judgment appropriately while not overstepping chain of command
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Ability to establish and maintain effective working relationships with all employees
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Basic math & collaboration skills, problem solving/analysis, decision making, communication & teamwork proficiency, discretion
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Organizational & presentation skills, leadership
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Understanding & adhering to applicable state and regulations as they pertain to the industry, safety regulations, local municipal codes and organizational rules, regulations, directives and standard operating procedures
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Ability to use standard office equipment, computer equipment and software, performance management, spreadsheet applications and email
Additional Requirements
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Must pass all required background checks
- Must be and remain compliant with all legal or company regulations for working in the industry
- Must be a minimum of 21 years of age
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Must be approved by the MMCC to receive an Agent badge
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Personal information will be kept confidential according to EEO guidelines.
Working Conditions
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While performing the duties of this job, the employee is regularly required to perform grasping, talking, hearing, seeing and repetitive motions
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Physical demands – May be required to stand and/or walk for extended periods of time. Must be able to lift, carry and balance up to 50 pounds (200 pounds with assistance)
We can't wait to meet you!