Administrative Assistant / Receptionist

BioTrackTHC, the leading provider of cannabis software, is actively seeking a high-energy and experienced Administrative Assistant to join our ever growing family.

We seek a smart, innovative, proactive, self-starter, able to handle a growing workload, and who is looking for a long term position with opportunities for advancement. The qualified candidate will have superior office support and customer service experience. He or she is someone who understands the uncompromising need for discretion and adherence to confidentiality policies. Furthermore, the qualified candidate is devoutly detailed oriented, and willing to put in the additional effort required to get the job done.

We have an excellent, team oriented and pleasant work environment, and this is a unique opportunity to work at a company that is engaging with thousands of customers in 29 states and 5 countries. Make a difference at the company that’s making a difference.

Apply now, positions expected to fill quickly.

Tasks and Responsibilities

• Provide professional administrative support, as well as company leadership in general as needed.
• Manage the company’s office.

• Answer phones and greet and direct all visitors, including vendors, clients, and customers
• Ensure completion of paperwork, sign-in and security procedures * Coordinate software support staff onsite visits and schedule appointments
• Process customer tag pick-up orders and sales
• Process expense receipts
• Maintain files and records
• Maintain the office clean and orderly
• Maintain supplies inventory by checking stock to determine inventory levels; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Perform data entry and scan documents
• Run company’s errands to post office and office supply store as needed
• Direct calls to the appropriate recipients

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Minimum Qualifications

At the very least, the qualified applicant will meet ALL of the following requirements:

• Have an Associate’s degree
• Be fully bilingual (English & Spanish)
• 3+ years of administrative support experience
• Proficiency in MS Word and MS Excel
• Knowledge of operating standard office equipment
• Excellent communication skills – written and verbal (English & Spanish)
• Ability to prioritize tasks and strong problem solving skills
• Attention to detail

Desired Qualifications

The following qualifications are preferred, but not necessarily required:

• Good research skills

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

This is largely a sedentary role; however, this would require the ability to lift 30 lbs., open filing cabinets and bend or stand as necessary.

Job Type: Full-time