Coastal Business Distribution is a Wholesale Cannabis Distribution company based on the Central Coast in Grover Beach, California. We are seeking a self-motivated Administrative Assistant to join our growing team. Ideal candidates would exemplify strong organizational, communication and administrative skills. Previous experience and knowledge of the cannabis industry and culture, products and compliance are a plus.
Responsibilities:
- Manage day to day operations of the office – answer phones, greet visitors and manage deliveries
- High-level administrative work includes confidential clerical support and document management and travel arrangements for the Owners
- Accounting support and records management, invoice verification, organization, data entry, and regulatory filings
- Maintain databases and filing systems for client profiles, production testing documents, purchase orders and invoices
- Process forms such as expenditure claims, purchase requisitions, and online supply orders
- Assist with accounts payable and accounts receivable processes
- Prepare documents, letters, memos, spreadsheets, and agendas
- Assist with print requests, prepare pamphlets, flyers, manuals, and handbooks
- Address/direct staff inquiries, schedule and coordinate meetings, and provide information and materials when requested
- Coordinate and ensure preparation for special events and meetings, assist with registrations, payments, confirmations, training and event coordination
- Coordinate dispatch schedule - driver’s, vehicles and all deliveries
- Additional duties and responsibilities as assigned
Requirements:
- High School Diploma, Bachelor’s degree preferred
- Previous experience in an administrative role and the cannabis industry preferred
- Excellent written and verbal communication skills with keen attention to detail
- Time management skills, multi-tasking in a time sensitive environment
- MS Office competency: Word, Outlook, and Excel entry-level skills at minimum are required, with the ability to learn and advance proficiency quickly
- Experience with QuickBooks is a plus
- Excellent organizational skills, including skills to create/propose new processes and procedures for the company
- Must have own transportation
- Reliable, dedicated, trustworthy, and motivated to excel
Flexibility: this is a startup, energetic environment, and this position will be providing support to the managers of all company departments. Often the job-at-hand and company needs may fall outside of the candidate’s job description. Full-time position will be 40 hours, 5 days per week with some weekends and extended hours. Salary based on experience and qualifications.
Job Type: Full-time
Experience:
- Data Entry: 1 year
- Customer Service: 2 years
- Administrative Assistant: 3 years
License: