Description
Are you looking for:
- Excellent benefits?
- Career growth opportunities?
- Opportunities to impact your community?
- A professional workplace that fosters respect, commitment and trust?
As an employee of the Washington State Patrol, you will be part of a team of dedicated professionals responsible for providing safety and security to the citizens of the State of Washington.
Troopers patrolling the highways are the most visible part of this agency. However, there are over 1,200 civilian employees who serve behind the scenes supporting the agency mission. To name just a few, we have:
- 911 dispatchers who are the critical vital link between calls for assistance and emergency response;
- Commercial Vehicle Enforcement Officers that work to inspect commercial vehicles to ensure safe and efficient travel on public highways;
- Deputy State Fire Marshals who help prevent fires in homes and workplaces;
- Forensic Scientists who process evidence that assists in prosecuting criminal cases;
- Records staff that process criminal information to ensure crimes are reported accurately so that offenders do not end up working with vulnerable people.
- Administrative staff who provide exceptional customer service and respond to information requests while ensuring the agency runs smoothly and efficiently.
Apply today and join us in providing
"Service with Humility"!
Duties
This position provides administrative support to the Special Investigation Section (SIS) and Narcotics Section Lieutenants within the Investigative Assistance Division (IAD).
PRIMARY RESPONSIBILITIES:
- Monitor, process and track all billing payments, supply orders, and special purchases. Reconcile receipts and process billings for all division-related travel.
- Monitor, process and track all travel and purchase cards statements for division
- Point of contact for all IAD fleet records, vehicle registrations, maintenance files, and vehicle log.
- Support the Narcotics Lieutenant in coordinating the bi-annual Task Force Commanders Conference and annual Domestic Cannabis Eradication program meetings. This includes preparation and distribution of announcements, registration, and attend when necessary.
- Facilitate registrations and travel arrangements for Narcotics and SIS staff.
- Make airline and hotel arrangements for division personnel.
- Review travel/training requests for completion and accuracy and track travel/training requests.
- Identify and provide input on division administrative improvements.
- Assist in establishing procedures for administrative processes.
- Assist with preparation of budget reports and Strategic Advancement Forum reports.
- Coordinate and assist with the coordination of position advertisements, allocation requests, and completion of necessary documents associated with new positions, change of specialty pay and clothing allowances.
- Serve as purchase coordinator for SIS and Narcotics equipment including necessary office supplies and research of specialty equipment needs.
- Distribute and track completion of all division employees required training and enter training onto permanent record.
- Prepare, review, and edit correspondence for grammar, punctuation, and formatting.
- Office reception to include greeting incoming IAD guests, receive incoming calls, assist citizens and allied law enforcement agencies with IAD related questions.
- Monitor and coordinate repair services for office facilities and/or equipment.
- Retrieve, review and distribute mail from intra-office and post office.
- Serve as back-up for Division Secretary.
- Coordinate and collaborate with the Agency Records Officer and IAD Secretary to respond to all public disclosure requests (PDR) for the division.
- Responds to all records requests from the Risk Management Division related to AGO requests, litigation requests, etc.
- Locate and accurately redact the documents that are responsive on a PDR and deliver by the specified due date.
Qualifications
REQUIRED QUALIFICATIONS:
- Must possess High School diploma or GED equivalent.
- Three years of progressively responsible experience in office/clerical, secretarial, or general administrative work. Formal education may substitute year-for-year for experience.
- Must possess a valid Washington State driver's license.
- Ability to type a minimum of 40 wpm accurately.
- Ability to use Word, Excel and Outlook computer programs at an intermediate level.
- Positive outlook, professional demeanor and customer service skills – in person and on the telephone.
- Dependability and flexibility, Strong work ethic, and willingness to seek out additional work when assigned tasks are complete.
- Demonstrated ability to communicate openly, clearly, and effectively.
- Willingness and ability to maintain confidentiality.
- Strong organizational skills; proven ability to prioritize work and meet deadlines.
- Attention to detail and accuracy, very good proofreading skills and willingness to double check work.
- Willing to work in excess of 40 hours per week to meet deadlines as needed.
- Willing to travel for training as needed.
DESIRED QUALIFICATIONS:
- Ability to multi-task in a fast paced environment.
- Experience in creating, developing, and managing Excel spreadsheets.
- Excellent customer service skills; ability to network with other agencies.
- Reply to correspondence and accomplish tasks in a timely manner.
Supplemental Information
The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The agency will verify this information and any untruthful or misleading answers will be cause for rejection of potential employment.
HOW TO APPLY:
All applications must be completed online at www.careers.wa.gov. You will need to set-up an account, complete your applicant profile and apply to this specific position.
VETERAN'S PREFERENCE:
Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their Form DD214, or other verification of military service, that shows the type of military discharge. Typically this is found on the Member 4 version of the Form DD214. Please blackout any personally identifiable data such as social security numbers.
Note: Applicants claiming veteran's preference points must attach the documentation with each on-line application. If you do not provide appropriate documentation to qualify for these preference points, the points will not be awarded. Preference will not be granted until service documents are verified. Documents must be received by the closing date of the announcement.
For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here.
We thank you and are grateful for your service
POLYGRAPH & BACKGROUND INVESTIGATION:
Prior to a hire, a polygraph examination and background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
Applicants are required to sign release of information forms and will not have access to any investigative materials, files, or results. The Washington State Patrol has strict guidelines relating, but not limited to, personal and employment characteristics, arrests, convictions, and illegal drug usage, etc.
During the polygraph examination, candidates are required to sign an assessment sheet and participate in an oral interview process to verify responses to the Personal Background Evaluation, the Personal History and Background Questionnaire, and a Pre-Employment Interview.
Untruthful or misleading answers or omissions will be treated as a falsification which will be cause for rejection of potential employment.
TRANSCRIPTS:
Education verification is part of the selection process. If selected as a top candidate, all education, to include high school and equivalent, indicated in your application materials, will be verified.
Please do not send these transcripts at the time of application. If you are selected as a top candidate, you will be contacted by the Human Resource Division and asked to provide transcripts at the appropriate time.
OTHER INFORMATION:
If you have questions regarding this announcement, please contact Darlonna Vaughan at (360) 704-2313 or darlonna.vaughan@wsp.wa.gov.
Persons with a disability, who need assistance in the application or assessment process, or those needing this announcement in an alternative format, may call (360) 704-2317. Applicants that are deaf or hard of hearing may call through the Washington Relay Service 7-1-1 or 1-800-833-6384.
The Washington State Patrol actively supports diversity in the workplace and is an Equal Opportunity Employer.