Are you looking for:
- Excellent benefits?
- Career growth opportunities?
- Opportunities to impact your community?
- A professional workplace that fosters respect, commitment and trust?
As an employee of the Washington State Patrol, you will be part of a team of dedicated professionals responsible for providing safety and security to the citizens of the State of Washington.
Troopers patrolling the highways are the most visible part of this agency. However, there are over 1,200 civilian employees who serve behind the scenes supporting the agency mission. To name just a few, we have:
- 911 dispatchers who are the critical vital link between calls for assistance and emergency response;
- Commercial Vehicle Enforcement Officers that work to inspect commercial vehicles to ensure safe and efficient travel on public highways;
- Deputy State Fire Marshals who help prevent fires in homes and workplaces;
- Forensic Scientists who process evidence that assists in prosecuting criminal cases;
- Records staff that process criminal information to ensure crimes are reported accurately so that offenders do not end up working with vulnerable people.
- Administrative staff who provide exceptional customer service and respond to information requests while ensuring the agency runs smoothly and efficiently.
Apply today and join us in providing
"Service with Humility"!
Duties:
This position provides administrative support to the Special Investigation Section (SIS) and Narcotics Section Lieutenants within the Investigative Assistance Division (IAD).
PRIMARY RESPONSIBILITIES:
- Monitor, process and track all billing payments, supply orders, and special purchases. Reconcile receipts and process billings for all division-related travel.
- Monitor, process and track all travel and purchase cards statements for division
- Point of contact for all IAD fleet records, vehicle registrations, maintenance files, and vehicle log.
- Support the Narcotics Lieutenant in coordinating the bi-annual Task Force Commanders Conference and annual Domestic Cannabis Eradication program meetings. This includes preparation and distribution of announcements, registration, and attend when necessary.
- Facilitate registrations and travel arrangements for Narcotics and SIS staff.
- Make airline and hotel arrangements for division personnel.
- Review travel/training requests for completion and accuracy and track travel/training requests.
- Identify and provide input on division administrative improvements.
- Assist in establishing procedures for administrative processes.
- Assist with preparation of budget reports and Strategic Advancement Forum reports.
- Coordinate and assist with the coordination of position advertisements, allocation requests, and completion of necessary documents associated with new positions, change of specialty pay and clothing allowances.
- Serve as purchase coordinator for SIS and Narcotics equipment including necessary office supplies and research of specialty equipment needs.
- Distribute and track completion of all division employees required training and enter training onto permanent record.
- Prepare, review, and edit correspondence for grammar, punctuation, and formatting.
- Office reception to include greeting incoming IAD guests, receive incoming calls, assist citizens and allied law enforcement agencies with IAD related questions.
- Monitor and coordinate repair services for office facilities and/or equipment.
- Retrieve, review and distribute mail from intra-office and post office.
- Serve as back-up for Division Secretary.
- Coordinate and collaborate with the Agency Records Officer and IAD Secretary to respond to all public disclosure requests (PDR) for the division.
- Responds to all records requests from the Risk Management Division related to AGO requests, litigation requests, etc.
- Locate and accurately redact the documents that are responsive on a PDR and deliver by the specified due date.
Qualifications:
REQUIRED QUALIFICATIONS:
- Must possess High School diploma or GED equivalent.
- Three years of progressively responsible experience in office/clerical, secretarial, or general administrative work. Formal education may substitute year-for-year for experience.
- Must possess a valid Washington State driver's license.
- Ability to type a minimum of 40 wpm accurately.
- Ability to use Word, Excel and Outlook computer programs at an intermediate level.
- Positive outlook, professional demeanor and customer service skills – in person and on the telephone.
- Dependability and flexibility, Strong work ethic, and willingness to seek out additional work when assigned tasks are complete.
- Demonstrated ability to communicate openly, clearly, and effectively.
- Willingness and ability to maintain confidentiality.
- Strong organizational skills; proven ability to prioritize work and meet deadlines.
- Attention to detail and accuracy, very good proofreading skills and willingness to double check work.
- Willing to work in excess of 40 hours per week to meet deadlines as needed.
- Willing to travel for training as needed.
DESIRED QUALIFICATIONS:
- Ability to multi-task in a fast paced environment.
- Experience in creating, developing, and managing Excel spreadsheets.
- Excellent customer service skills; ability to network with other agencies.
- Reply to correspondence and accomplish tasks in a timely manner.