Description:
At Harvest, we are in the business of improving people’s lives. We bring our purpose to life by creating life-enhancing experiences in the communities we serve, navigating our business lines with excellence, and dedicating ourselves to shaping the future of cannabis as a leading healthcare solution. As a team that connects, enlightens, and empowers, Harvest is looking for leaders who are inspired by our vision and wish to grow with us as we continue our national expansion. If you too would like to improve people’s lives, we’d like to learn more about you.
WHY HARVEST
The Harvest Way is defined by our people. We are committed to our values and have created a culture of trust, but we also remember to have fun. Here are a few more reasons why Harvest is a great place to be:
- Competitive pay
- Attractive insurance benefits and options
- Paid time off
- Professional development and workplace happiness initiatives
We believe in building a diverse team, and we strive to make our company a welcoming space where everyone can make an impact on Harvest’s success. We encourage talented people from all backgrounds to join us.
DUTIES & RESPONSIBILITIES *
We are looking for a confident, competent Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication.
Office Administration Support-
- Act as the point of contact between the VP Head of Retail and internal/external clients
- Undertake the tasks of receiving calls, take messages and routing correspondence
- Handle requests and queries appropriately
- Responsible for typing, filing, and computer operations as requested
- Maintain diary, arrange meetings and appointments, and provide reminders
- Manage multiple calendars
- Make travel arrangements
- Take dictation and minutes and accurately transcribe data
- Produce reports, presentations and briefs
- Develop and carry out an efficient documentation and filing system
- Any other office administrative or related tasks as requested by management
Accounting Support-
- Complete tasks related to basic bookkeeping.
- Provide overall support and assistance as requested by the Controller and Accounting team.
- Assist in data entry of records and ensure that they are properly, timely, and accurately completed.
Requirements:
QUALIFICATIONS *
- 3+ years proven experience as an executive administrative assistant, senior executive assistant or in other related position
- Full comprehension of office management systems and procedures
- Excellent knowledge of Outlook and Microsoft Office Suite
- Proficiency in English
- Exemplary planning and time management skills
- Demonstrated ability to stay up-to-date with technological advancements in the workplace, including but not limited to web conferencing, mobile apps, and calendar maintenance across time zones
- Ability to multitask and prioritize daily workload in a fast-paced environment
- Must be able to manage multiple projects, set priorities, and meet deadlines
- Expert level communications skills, both verbal and written
- Ability to maintain discretion and confidentiality
- Strong organizational skills and attention to detail
- Superior customer service skills and phone etiquette
- Participation in ongoing education and professional development opportunities
- Demonstrated achievements through collaboration
- Must have the ability to push, pull, or lift a minimum of 20 pounds
- Throughout extended periods, must be capable of sitting, squatting, standing, kneeling, bending, or walking throughout the work day. Must be capable of sitting in front of a computer for extended periods of time
- At least 21 years of age and authorized to work in the US
- Proper employment documentation
- Reliable transportation
- If necessary, ability to work 7 days per week and to be flexible with schedule
- Environmental Requirements and Exposure, depending on work location:
o Exposure to fertilizer, dusts, odors, high heat, low temperature, high and low humidity, high noise levels, vibrations, water, dry salts, allergens, pollen, dust, plant pathogens, other volatile organic compounds, and other environmental variables.
EDUCATION *
- Minimum High School or G.E.D equivalent is required
- The above requirements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, and this job description may be amended at any time. Required experience, training, or educational requirements shall be as indicated or as deemed acceptable by Harvest management.