Executive Assistant

The Executive Assistant & Office Administrator’s primary role is to ensure that everything within the multiple businesses is running smoothly. This role will be heavily involved in meetings, scheduling, email handling & responding, office management, and other related tasks to ensure that leadership’s time is being maximized for critical projects. You will be working directly with the owner and management team on a daily basis. Must be willing to adjust their schedule accordingly and as needed by the company. There may be some opportunities to work from home, and travel if needed. Personal liaison and first point of contact filter for owner Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications Work closely with the team at these companies to schedule events, meetings, and ensure that time is being properly managed Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel Managing projects to be sure things are being completed on time Ability to run errands to optimize efficiency Coordinating travel & event accommodations Spreadsheets and Presentations Provides historical reference by developing and utilizing filing and retrieval systems Recording and transcribing meetings, discussions Liaising with staff, suppliers and clients Organizing schedule to accommodate personal commitments including travel Completes projects by assigning work to clerical staff and following up on results Maintains office supply inventory; placing and expediting orders and verifying receipt of supplies Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer’s