Job Description:
The Administrative Assistant for Cultivation will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Administrative Assistant is responsible for developing intra-office communication protocols, and streamlining administrative procedures.
Energetic professional who doesn’t mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision in a fast-paced manufacturing environment serving the needs of over 200 personnel. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.
- Organize and schedule meetings and appointments
- Partner with HR to maintain office policies as necessary and field any HR questions
- Organize office operations and procedures
- Coordinate with IT department on all office equipment
- Provide general support to visitors
- Responsible for creating PowerPoint slides and making presentations/graphs for Cultivation KPIs
- Manage schedules, calendars and appointments
- Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfers
- Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems
- Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office and office staff personnel
- Ensure that results are measured against standards, while making necessary changes along the way
- Allocate tasks and assignments to the Cultivation Departments and monitor their performance
Job Requirements:
to provide feedback
- Perform review and analysis of special projects and keep the management properly informed
- Determine current trends and provide a review to management to act on
- Responsible for coordinating recruiting needs for Cultivation and providing orientation and training to new employees
- Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publications
- Participate actively in the planning and execution of company events
- Responsible for developing standards and promoting activities that enhance operational procedures
- Allocate available resources to enable successful task performance
- Coordinate office staffing activities to ensure maximum efficiency
- Point of contact for all Cultivation employee evaluations, performance counseling, and status updates
- Organize orientation and training of new staff members
- Design and implement filing systems
- Ensure filing systems are maintained and current
- Establish and monitor procedures for record keeping
- Ensure security, integrity and confidentiality of data
- Design and implement office policies and procedures
- Oversee adherence to office policies and procedures
- Analyze and monitor internal processes
- Implement procedural and policy changes to improve operational efficiency
- Prepare operational reports and schedules to ensure efficiency
- Coordinate schedules, appointments and bookings
- Monitor and maintain office supplies inventory
- Handle employee inquiries
- Maintain a safe and secure working environment
- Any other task requested or assigned by the Site Administrator
- 1+ Years of proven management, administrative or assistant experience
- Must have personnel management experience
- Knowledge of office management respons