ADMINISTRATIVE SECRETARY

recommendation for their promotion by the appointing authority in accordance with the Flexible Staffing Program and Guidelines. Examples of Duties Using discretion, monitors supervisor’s day-to-day activities and schedules. Exercises considerable judgment in committing the supervisor’s time; clears conflicts; arranges travel itineraries and makes reservations. Arranges appropriate meeting and conference accommodations to properly receive guests. Acts in a liaison capacity between the department head or manager, their staff and representatives from other departments, agencies, and the public in situations often involving problem solving or discussion and persuasion to gain concurrence and cooperation. Sets priorities, compiles and organizes information for supervisor’s use in completing reports, special projects, etc.; follows up on projects initiated by supervisor to assure their completion. Screens office visitors, phone calls and correspondence, establishes priorities and refers to appropriate staff member. Assists in the preparation and scheduling of departmental agenda items for presentation to Board of Supervisors. Prepares correspondence either independently or from written copy, transcription or brief instructions. Provides electronic information and respond to requests including public records, Internet, and social media inquiries. Organizes and updates information on departmental website or other electronic platforms. Organizes and maintains all types of files and records including departmental media. Assembles agendas, prepares meeting files, records and transcribes minutes of meetings, commissions or committees. Trains other employees in departmental policies and procedures. Develops, recommends and implements changes in procedures aimed at greater effectiveness and efficiency. May supervise other clerical and/or secretarial staff.