arrow_back_ios_newBackAccounts Payable Manager

Accounts Payable Manager

Job ID: 14411
Company: Miller Cooper
Location: Chicago, IL 60606 (West Loop Gate area)
Salary: TBD
Number of Vacancy: 1
Employment Type: Contractor
Posted: 30+ days ago
Deadline: 01 Jan, 2023

Job Description:

Our client, - Work remote at present time (eventually new office space will open in greater chicago area). - Report to the Accounting Supervisor and manage 1 Accounts Payable Associate. - Newly created position! - Responsible for the timely and accurate processing of the company’s accounts payable. - Handle the company's purchasing efforts including vendor acquisition, contract negotiations, and vendor account management. Payment Management - Manages the timely and accurate processing of accounts payable across multiple locations (national and regional) using check, ACH, credit card, and wire payment methods. - Ensures all A/P documents and payments are processed, scanned, and stored in accordance with company policy. - Maintains and enforces proper A/P policies, practices, and internal controls to ensure company assets are safeguarded. - Oversees weekly and ad hoc check runs. - Reviews GL distribution of A/P transactions to ensure accounting and reporting accuracy - Participates in monthly close activities and performs month end reconciliation of A/P Aging Report to the trial balance in collaboration with other members of the Accounting Team. Vendor Management - Maintains the company’s vendor database including set-up, maintenance, periodic reviews and purging terminated accounts. - Assists in researching new vendors, identifying preferred vendors, and streamlining purchasing procedures across multiple sites. - Provides purchasing assistance to regional managers including requests for proposals, vendor selection, contract negotiations, new vendor account setup, and on-going account management - Communicates with vendors/contractors to resolve issues and obtain additional information where required. - Monitors and analyzes company expense

Job Requirements:

trends and makes recommendations for cost improvements and efficiencies. - Timely processes and submits year-end 1099 reports and forms. - Evaluates new vendors in relation to IRS 1099 tax reporting requirements; and, ensures receipt of necessary documentation to accurately set up each vendor in the accounting system. People/General Management - Continually identifies and implements business process improvements in partnership with other members of the Accounting Team. - Hires, trains and develops A/P staff in accordance with company policies, practices, and procedures. - Conducts regular meetings with assigned employees to assess goal, objective, and task performance and identify developmental opportunities. - Responsible for timely and accurate timesheet submission and recording of PTO taken for all assigned employees. - Acts as a liaison with auditors and third parties for A/P related inquiries. - Performs other related duties as assigned. Education and Experience - Bachelor’s degree in accounting or related field. - 5+ years of Accounts Payable experience, including 3 years in supervisory role. - Experience in a fast paced and automated accounting operation using computer-based accounting systems. - Demonstrated proficiency in full-cycle Accounts Payable operations. - Experience analyzing complex and detailed financial data; and, identifying and correcting accounting errors. - Proficient with Excel and analytical tools. - Must have large ERP AP system experience including 1099 filing experience. - Experience in a purchasing/procurement position within multi-state organization. - Strong oral and written communication experience.