Job Description:
Our client,
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Work remote at present time (eventually new office space will open in greater chicago area).
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Report to the Accounting Supervisor and manage 1 Accounts Payable Associate.
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Newly created position!
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Responsible for the timely and accurate processing of the company’s accounts payable.
- Handle the company's purchasing efforts including vendor acquisition, contract negotiations, and vendor account management.
Payment Management
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Manages the timely and accurate processing of accounts payable across multiple locations (national and regional) using check, ACH, credit card, and wire payment methods.
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Ensures all A/P documents and payments are processed, scanned, and stored in accordance with company policy.
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Maintains and enforces proper A/P policies, practices, and internal controls to ensure company assets are safeguarded.
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Oversees weekly and ad hoc check runs.
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Reviews GL distribution of A/P transactions to ensure accounting and reporting accuracy
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Participates in monthly close activities and performs month end reconciliation of A/P Aging Report to the trial balance in collaboration with other members of the Accounting Team.
Vendor Management
- Maintains the company’s vendor database including set-up, maintenance, periodic reviews and purging terminated accounts.
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Assists in researching new vendors, identifying preferred vendors, and streamlining purchasing procedures across multiple sites.
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Provides purchasing assistance to regional managers including requests for proposals, vendor selection, contract negotiations, new vendor account setup, and on-going account management
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Communicates with vendors/contractors to resolve issues and obtain additional information where required.
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Monitors and analyzes company expense
Job Requirements:
trends and makes recommendations for cost improvements and efficiencies.
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Timely processes and submits year-end 1099 reports and forms.
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Evaluates new vendors in relation to IRS 1099 tax reporting requirements; and, ensures receipt of necessary documentation to accurately set up each vendor in the accounting system.
People/General Management
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Continually identifies and implements business process improvements in partnership with other members of the Accounting Team.
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Hires, trains and develops A/P staff in accordance with company policies, practices, and procedures.
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Conducts regular meetings with assigned employees to assess goal, objective, and task performance and identify developmental opportunities.
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Responsible for timely and accurate timesheet submission and recording of PTO taken for all assigned employees.
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Acts as a liaison with auditors and third parties for A/P related inquiries.
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Performs other related duties as assigned.
Education and Experience
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Bachelor’s degree in accounting or related field.
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5+ years of Accounts Payable experience, including 3 years in supervisory role.
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Experience in a fast paced and automated accounting operation using computer-based accounting systems.
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Demonstrated proficiency in full-cycle Accounts Payable operations.
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Experience analyzing complex and detailed financial data; and, identifying and correcting accounting errors.
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Proficient with Excel and analytical tools.
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Must have large ERP AP system experience including 1099 filing experience.
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Experience in a purchasing/procurement position within multi-state organization.
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Strong oral and written communication experience.