Performs a broad range of duties for the CEO and other members of executive team on day to day basis. Manages appointment scheduling and meeting/event logistics; maintains assigned calendars. Responsible for preparing agendas and materials for regular and special meetings; secures requested information and compiles various reports. This person will work a combination of operations, tech, marketing/creative, and customer service to partner with the C-Suite/Executives in daily functions.
What you will do (Essential Functions)
Build trust/partner with C-Suite, Executives and Board of Directors
Create materials for stakeholders such as the Company and Board of Directors to facilitate effective/timely decision making
Coordinate and manage calendars for multiple members of Executive Team on a day to day basis
Build strong relationships internally and externally to help push cross-functional initiatives for the company
Provides ongoing feedback on organization needs to help C-Level prioritize and ensure key deliverables are met
Manage executive office operations: food operations, service standard, inventory management, etc.
Manage marketing functions: social media platforms, public relations, investor relations, event management, travel program, etc.
Provide support and coordination on projects, with the ability to quickly re-prioritize in order to meet deadlines
Manage key customer accounts utilizing financial reports, developing account relationships, and statistical analysis to help guide operations in ERP system
Distribute and track documents, ensure proper routing/approvals and deliver or file when finalized
Audit and process expense reports and route for approval
Prepare presentations, emails, memos and other written communication pieces
5+ years’ experience in administrative/executive support or relevant work experience required
Bachelor's degree in Marketing preferred/Hospitality industry exp preferred
Knowledge of Netsuite ERP, Tableau, and other Data Analytics tools
Must have excellent verbal and written communication skills, ability to communicate with C-Suite/Executive Team
Ability to work proactively and autonomously on a daily basis in a high-pressure, time sensitive environment
Must be detail-oriented, organized and capable of managing tasks on multiple, concurrent projects
Prior experience in a Project/Product Management position
Must have well-developed interpersonal skills with the ability to establish highly functional relationships with diverse personalities both within and outside the company
Proficient in MS Office, Adobe Creative Cloud, PowerPoint, and other software programs